It felt like the future for a minute: smart autocomplete, contextual suggestions, and in-editor previews.

But the cracks show fast:

• Real-time AI suggestions lag when speed matters
• Poor integrations with task tracking or docs slow down collaboration
• Overreaching AI changes more than it should, creating more problems than it solves

For solo devs, it’s frustrating. For teams, it’s disruptive. For leaders, it’s risky.

That’s why the question isn’t “What’s the best all-in-one IDE?” anymore—it’s “What stack actually fits how we work?”

If you’re ready to explore Windsurf alternatives built for real workflows, keep reading.

Why Go For Windsurf Alternatives?

Windsurf is an AI-powered code editor designed to enhance developer productivity by integrating intelligent features directly into the coding environment. It understands your code, suggests intelligent completions, and lets you refactor or generate code with simple commands.

Even with all its innovative features, you might still look for other AI coding tools to simplify your day in the life as a software developer.

• Local development environments: Cannot set up containers, run background services, or integrate with native system tools like in desktop-based environments
• Limited number of languages supported: Performs best with JavaScript, TypeScript, and Python, but struggles with less common languages, leading to poor context and inaccurate completions
• Advanced Git workflows: Fails to support advanced features like detailed history views, complex merges, or rebase flows needed for large teams
• Enterprise-grade governance: Does not include on-prem deployment, audit trails, or fine-grained access controls required in regulated environments
• Limited plugin or extension support: Does not allow custom linters, testing utilities, or developer tool integrations, restricting workflow flexibility
• Minimal support for backend-heavy workflows: Lacks robust handling for server-side logic, database migrations, or infrastructure code
• No fine-tuned AI control: Lacks options to choose models, adjust creativity, or train the AI on project-specific styles
• Integration Shortcomings: Limited compatibility with task tracking tools and documentation platforms hinders seamless collaboration.

Windsurf is suitable for modern, cloud-first workflows. However, if your setup is heavier, more specialized, or governed by stricter compliance, you may need leading AI models.

Windsurf Alternatives at a Glance

To help you find the best fit for your complex projects, here’s a side-by-side comparison of Windsurf and its leading alternatives based on key features and pricing: 

The Best Windsurf Alternatives to Use

Let’s look at the top Windsurf alternatives in detail.

1. ClickUp (Best for organizing dev sprints, tasks & docs in one place)

If Windsurf feels too narrow for your dev stack, ClickUp is the everything app for work, to code, plan, and collaborate—at scale. It brings your entire development workflow into one place. This platform enables you to organize sprints, manage coding tasks, and write documentation for code, without the chaos of juggling multiple tools.

Streamline your dev process with ClickUp Brain

It starts with ClickUp Brain, a role-aware AI assistant built to support every step of your development process. Unlike generic code generators, this AI in software development works inside your actual workspace, so it knows your tasks, deadlines, documents, and backlog. 

When you draft a bug report or spec from a conversation, ClickUp Brain can turn a chat thread or comment into a structured document. It isn’t just a code generator—it offers AI assistance that’s context-aware and deeply embedded in your development tasks, helping you move faster with fewer manual steps. Trying to clarify a vague feature request? It can generate sub-tasks, write acceptance criteria, and estimate effort based on your sprint structure—all inside your task.

You can also use Brain during code generation to document APIs, generate sample code snippets, write test cases, or summarize engineering discussions into shareable updates.

Create smart documentation with ClickUp Docs

Once you streamline coding with Brain, bring structure to documentation with ClickUp Docs. Create, edit, and collaborate on documents with syntax-highlighted code blocks for 30+ languages. Use the /co slash command or select the code block tool and choose your language.

You can also save docs as templates to reuse across feature specs, API references, or bug reports. And because Docs supports embedding tasks, images, and live content, your dev workflow stays fully connected.

ClickUp Docs also supports collaborative inline editing, so devs can annotate feature specs, update code snippets, or review decisions without switching tabs.

Bring it all together with ClickUp for software teams

Then, ClickUp for Software Teams ties everything together—sprints, backlog, bugs, and releases—using 15+ views like List, Kanban, Timeline, or Gantt. Automate sprint cycles with custom workflows.

From sprint planning and backlog management to bug tracking and releases, ClickUp gives you the tools to move fast and stay aligned.

Tasks can be prioritized with AI-powered Custom Fields, bugs captured instantly through custom forms, and engineering workloads managed across integrated boards without switching tools. With native GitHub, GitLab, and Bitbucket integrations and easy Jira migration, you get a software development project management environment that scales with your team. 

Set up faster with the ClickUp Software Development Template

If you’re unsure where to begin or want a faster way to get your setup right, the ClickUp Software Development Template is a great starting point. It’s pre-built with everything you need to manage your development lifecycle—ready-to-use task statuses, folders for sprints, backlogs, bug tracking, and even custom views tailored for agile workflows. 

Get free template

This free software development template lets you assign story points, use templates for recurring tasks like feature specs or QA checklists, and monitor real-time progress without building your workspace from scratch. 

ClickUp best features

• Keep code discussions organized: Communicate with your teammates without leaving the platform and centralize pull request feedback, blockers, and dev updates using ClickUp Chat
• Map technical plans visually: Outline architecture or sprint flowcharts using ClickUp Whiteboards and convert them into linked dev tasks
• Automate routine actions: Trigger task status updates with ClickUp Automations or auto-assign devs based on commit or PR activity
• Track dev effort accurately: Log hours spent coding, debugging, or testing directly inside your workflow with ClickUp Time Tracking 

ClickUp limitations

• ClickUp offers a lot out of the box, which can feel overwhelming at first if you’re new to the platform

ClickUp pricing         

ClickUp ratings and reviews                     

• G2: 4.7/5 (9,000+ reviews)
• Capterra: 4.6/5 (4,000+ reviews)

What are real-life users saying about ClickUp?

A Reddit review says: 

2. Cursor (Best for AI-powered coding with VS Code familiarity and full codebase context)

Cursor is an AI-powered code editor built on the foundation of Visual Studio Code, designed to help individual developers work more efficiently. With Agent Mode, you can ask the AI to make changes across files or automate routine edits while staying in control of the process. Cursor provides real-time AI suggestions as you type. Just press Tab to accept, or continue typing to refine the output.

AI Chat Integration lets you interact with the AI based on your current context, right down to the file and cursor position. You can ask questions, request improvements, or get explanations without switching windows or losing track of where you are.

You can also query your entire codebase. Instead of manually searching for functions or dependencies, you can ask direct questions like “Where is this method defined?” or “What files use this component?” and get clear, code-aware responses.

Cursor best features 

• Drop screenshots or UI designs into the editor so the AI can use them as visual context for building or troubleshooting interface elements
• Bring in README files, inline comments, or other docs during AI chats to ensure code suggestions follow your project’s structure and standards.
• Type @ to quickly insert files, functions, or variables from your codebase into the prompt

Cursor limitations 

• Lacks precision—may occasionally adjust more of your code than intended
• Lacks robust collaboration or project management features

Cursor pricing 

• Hobby: Free 
• Pro: $20/month 
• Business: $40/user/month 

Cursor ratings and reviews 

• G2: Not enough reviews 
• Capterra: Not enough reviews 

What are real-life users saying about Cursor? 

A G2 review says: 

3. Tabnine (Best for secure, offline AI coding in regulated industries)

The AI-powered code assistant TabNine is built on GPT-2 and TabNine’s proprietary fine-tuned variants. If you work in finance, healthcare, government, or any regulated sector, you can run the entire model locally, keeping sensitive data under your control.

You can also train Tabnine on your internal codebase, so it learns your patterns without exposing them. TabNine adapts to your preferred coding style, delivering suggestions that mirror the patterns in your own projects and reducing the need for manual cleanup.

It supports offline AI inference and zero data retention and gives complete admin control over how and where the model runs, whether on developer machines or secure servers. With low-latency suggestions across multiple languages and code extensions, TabNine is suitable for high-security industries. 

Tabnine best features 

• Choose from on-premises, virtual private cloud (VPC), or secure SaaS deployment options to match your organization’s compliance needs
• Automatically check if generated code matches publicly viewable repositories to reduce the risk of introducing unlicensed or copied code
• Integrate TabNine with popular editors like VS Code extension, IntelliJ, PyCharm, etc 

Tabnine limitations 

• Struggles with modern JavaScript UI frameworks like Vue.js, often suggesting incorrect patterns or missing framework-specific context
• Limited collaboration features and no contextual chat

Tabnine pricing 

• Dev Preview: Free for qualified users 
• Dev: $9/month 
• Enterprise: $39/user/month (With 1-year commitment)

Tabnine ratings and reviews 

• G2: 4/5 (40+ reviews) 
• Capterra: Not enough reviews 

What are real-life users saying about TabNine? 

A G2 review says: 

4. GitHub Copilot (Best for fast, AI-assisted coding inside popular IDEs)

GitHub Copilot, developed by GitHub in collaboration with OpenAI, is an AI coding assistant designed to help you write code faster and with less friction. GitHub Copilot’s tight AI integration with Visual Studio Code makes it feel like a natural extension of your development environment.

It’s powered by advanced AI models, including OpenAI’s Codex (a version of GPT-3 fine-tuned specifically for programming). Now, enterprise-level users can access different models like GPT-4.1, Claude, and Gemini.

Copilot works directly in your editor, offering real-time, context-aware code suggestions as you type. It can translate natural language comments into working code, to help you move from intent to implementation without breaking flow.

Copilot also helps you manage your code. It generates pull request summaries, highlights key changes, and offers a collaborative workspace where you can validate suggestions and refine contributions. 

GitHub Copilot best features 

• Update access as your team grows by adding new users and assigning precise permissions 
• Collaborate with GitHub Copilot by leaving comments, refining suggestions, or jumping in to edit directly in your IDE using GitHub Copilot Chat (Pro version)
• Preview the project-wide impact of edits across your codebase to avoid regressions

GitHub Copilot limitations 

• Occasionally gets stuck repeating the same code or fails to recognize when you’re ready to move from comments to actual code
• Limited context awareness in long files unless on the enterprise tier

GitHub Copilot pricing 

For Individuals 

• Free
• Pro: $10/month 
• Pro+: $39/month 

For Businesses 

• Business: $19/user/month 
• Enterprise: $39/user/month 

GitHub Copilot ratings and reviews

• G2: 4.5/5 (140+ reviews) 
• Capterra: 4.7/5 (20+ reviews) 

What are real-life users saying about GitHub Copilot? 

A Capterra review says: 

5. Codium (Best for AI-enhanced pull requests and code governance in enterprise workflows)

Qodo (previously Codium), built on its own LLM models, offers a deeply customizable AI development environment. The context-rich code assistance enabled by local and remote indexing gives the AI a comprehensive view of your repositories. It is an AI-driven code integrity platform that assists developers throughout the software development lifecycle.

Compared to Windsurf, which offers strong contextual code understanding and lightweight review features, Qodo prioritizes full-lifecycle code quality and governance. CodiumAI also excels in handling complex codebases, where automated test generation and context indexing can drastically cut down review time.

Qodo best features 

• Create best practices  by sampling your codebase to identify consistent coding patterns and help your team align on shared standards 
• Limit AI suggestions to only the most critical issues, like bugs or broken logic, to reduce noise during high-priority reviews
• Automatically detect Jira references, pull in ticket details, and attachments

Codium limitations 

• Lacks persistent chat history—conversations don’t carry over between sessions in IntelliJ
• Message quota restrictions apply to free and lower-tier plans

Codium pricing

• Developer: $0/250 messages & tool use per month 
• Teams: $38/user/month, 5000 messages
• Enterprise: Custom pricing 

Codium ratings and reviews 

• G2: 4.8/5 (60+ reviews) 
• Capterra: Not enough reviews 

What are real-life users saying about Codium? 

A G2 review says: 

6. IntelliCode (Best for intelligent code completions within the Microsoft ecosystem)

If you want to become a better programmer in the Microsoft ecosystem, Visual Studio IntelliCode is built to help you move faster while keeping your code clean and consistent. Integrated directly into Visual Studio and Visual Studio Code, it offers intelligent, context-aware suggestions based on the code you write, your project’s structure, and your team’s patterns. 

It automatically formats and refactors code to match best practices, so your output stays clean without constant manual fixes. When you’re working with APIs, it predicts the arguments you’re likely to use, saving you from digging through documentation.

IntelliCode best features 

• Use whole-line autocompletions that suggest complete lines based on your current context
• Apply similar code changes across your project automatically when IntelliCode recognizes recurring edit patterns
• View real-world examples of how APIs are used in public repositories to implement unfamiliar functions correctly

IntelliCode limitations 

• Offers limited customization—there’s no option to adjust AI behavior, choose models, or tailor suggestions to your codebase or team standards
• Primarily optimized for Windows and enterprise use; high price point

IntelliCode pricing 

*While IntelliCode itself is free, it is part of the broader Visual Studio ecosystem, which offers various subscription plans:

• Visual Studio Enterprise 2022: $250/user/month 
• Visual Studio Professional 2022: $45/user/month 

IntelliCode ratings and reviews 

• G2: Not enough reviews 
• Capterra: Not enough reviews 

What are real-life users saying about IntelliCode? 

A Reddit review says: 

7. Replit (Best for fast prototyping and solo development in the cloud)

Replit is a browser-based software development platform that lets you write, run, and deploy code from a single workspace. It combines an instant IDE, built-in hosting, databases, and an AI-powered coding assistant (Replit AI) to help you quickly move from idea to deployment. 

You can collaborate in real time, use templates to start projects in 50+ languages, and even build full-stack applications without ever leaving your browser.

For indie hackers and solo builders, Replit offers an all-in-one toolkit to validate ideas and ship products quickly. Its AI-powered features help you fix bugs, generate code, or scaffold new features quickly. Replit’s AI agent uses machine learning to refine its coding suggestions and improve accuracy over time.

Replit best features 

• Start full-stack apps using plain English. Replit Agent automatically generates the code, installs dependencies, and configures the environment in minutes
• Manage API keys and credentials as encrypted environment variables to keep them hidden from your code and version control
• Arrange panes, tabs, and preview windows side by side to match your workflow and improve focus while coding

Replit limitations 

• Some users find the AI Agent too passive, with limited visibility into what it’s doing or why
• Not as feature-rich as desktop IDEs for large projects

Replit pricing 

• Starter: Free
• Replit Core: $25/month 
• Teams: $40/user/month 
• Enterprise: Custom pricing 

Replit ratings and reviews 

• G2: 4.5/5 (100+ reviews) 
• Capterra: Not enough reviews

What are real-life users saying about Replit? 

A G2 review says: 

8. Cody (Best for intelligent code search and AI pair programming across large repos)

Cody is an AI-powered coding assistant developed by Sourcegraph that helps you write, understand, and refactor your code. With Cody, you can create and manage multiple chatbot assistants, each tailored to a specific use case—like a marketing assistant, onboarding bot, or internal tool.

With Sourcegraph Cody, enterprises can connect internal docs and even bring in their own models for tailored AI output based on private repositories.

Cody best features

• Get instant answers to business questions. Cody reads and understands your internal knowledge to deliver clear, expert-level answers in seconds
• Upload any data to build your knowledge base, and Cody can search and respond intelligently
• Safeguard your data with advanced protection such as AWS-grade encryption and SOC II-compliant vector databases

Cody limitations 

• Occasionally overlaps with IDE suggestions, making autocompletion feel cluttered
• User interface and onboarding are less intuitive than some competitors

Cody pricing 

• Free
• Pro: $9/user/month
• Enterprise Starter: $19/user/month
• Enterprise: $59/user/month

Cody ratings and reviews 

• G2: Not enough reviews 
• Capterra: Not enough reviews 

What are real-life users saying about Cody?

A G2 review says: 

9. Amazon Code Whisperer (Best for AI coding within AWS environments with built-in security checks)

Amazon CodeWhisperer, now called Amazon Q Developer, is an AI coding assistant developed by AWS to accelerate software development and improve code quality. It integrates seamlessly into IDEs like Visual Studio Code, JetBrains, and AWS Cloud9, offering real-time code suggestions as you type. Trained on billions of lines of code, including open-source repositories and Amazon’s internal code, CodeWhisperer offers extensive language support like Python, Java, and JavaScript. 

Amazon CodeWhisperer best features 

• Receive code suggestions optimized for AWS services like Lambda, S3, and DynamoDB
• Tailor CodeWhisperer’s recommendations to include your organization’s private APIs and libraries and align with your specific coding standards and practices
• Maintain data privacy with opt-out options for telemetry and content sharing 

Amazon CodeWhisperer limitations 

• May return inconsistent or off-topic suggestions during repeated inputs or follow-ups.
• Limited support for non-AWS cloud platforms

Amazon CodeWhisperer pricing

• Amazon Q Developer Free Tier
• Amazon Q Developer Pro Tier: $19/month/user

Amazon CodeWhisperer ratings and reviews 

• G2: Not enough reviews 
• Capterra: Not enough reviews 

What are real-life users saying about Amazon CodeWhisperer?

A G2 review says: 

10. Visual Studio Code (Best for flexible, plugin-rich local development with broad language support)

Visual Studio Code is a lightweight code editor that fits into your backend or full-stack development workflow. As a backend or full-stack developer, you can use IntelliSense to get smart completions based on your project’s types and imports. Next, the built-in debugger can make stepping through server-side logic feel effortless. 

VS Code also supports integrated terminals, REST clients, and Docker tools, so you can run scripts, hit endpoints, and containerize your apps without switching windows. If you work with Git, the version control panel is built in and easy to use. And when you’re deploying to cloud environments or coding on remote servers, features like Remote SSH and Dev Containers help you maintain a consistent workflow.

Visual Studio Code best features 

• Run scripts, hit endpoints, and containerize your apps with VS Code’s support for integrated terminals and REST clients 
• Built-in and easy-to-use version control panel for GitHub users 
• Maintain a consistent workflow while deploying to cloud environments or coding on remote servers with Remote SSH and Dev Containers 

Visual Studio Code limitations 

• It lacks audit trails and fine-grained access control 
• No built-in AI features—must rely on extensions

Visual Studio Code pricing 

• Free
• Custom pricing

Visual Studio Code ratings and reviews 

• G2: 4.7/5 (2300+ reviews) 
• Capterra: 4.8/5 (1600+ reviews) 

What are real-life users saying about Visual Code Studio?

A G2 review says: 

Streamline Your Entire Development Workflow with the Best Windsurf Alternative: ClickUp

Windsurf and many of its alternatives offer smart AI coding features. Tools like Cursor, Copilot, and TabNine help you write code faster, but they don’t help you manage your sprints, structure your documentation, or connect your work across the development lifecycle.

ClickUp is a compelling alternative because it brings everything you need into one unified workspace. With ClickUp Brain, you get a tool that understands your tasks, backlog, and documentation. 

It can break down vague feature requests, generate clean code snippets, document APIs, and even help estimate dev effort inside your workflow. From ClickUp Docs to Whiteboards and native Git integrations, every part of your process stays connected, clear, and customizable.

Try ClickUp for free and experience a development environment that’s built for how you actually work. 

The post Top 10 Windsurf Alternatives for AI-Powered Coding in 2025 appeared first on ClickUp.

We’ve all been there—wanting to stay consistent, grow our personal, professional brand (or our company’s), maybe even go viral (just once!).

But between client work, internal meetings, and trying to remember if you drank water today, who has time to also plan, write, and schedule LinkedIn posts?

That’s where a LinkedIn content calendar swoops in—cape and all.

A solid content calendar takes the guesswork out of what to post and when. It brings structure to your ideas, lets you plan around launches and events, and gives your content strategy a much-needed home base. Whether you’re a solo creator, a social media manager juggling six brands, or a recruiter building thought leadership, this guide will walk you through exactly how to build a LinkedIn content calendar that works with your life, not against it.

Oh, and we’ll show you how to do it all in ClickUp—without 15 tabs or a chaotic Google Sheet in sight. (And we also have a simple, free, and easy-to-use LinkedIn content calendar template for you! )

Featured Template

Struggling to stay consistent on LinkedIn? Try the ClickUp LinkedIn Content Calendar Template—your all-in-one hub to plan, schedule, and track high-impact posts without the spreadsheet chaos!

Get free template

What Is a LinkedIn Content Calendar?

A LinkedIn content calendar is your personal (or team’s) roadmap for publishing content consistently and intentionally on LinkedIn.

It’s not just a list of post ideas—it’s the foundation of your LinkedIn content strategy, mapping out what you’ll post, when, and why it matters. Think of it as your backstage pass to strategic content planning: you get a clear view of upcoming posts, alignment with business goals, and breathing room to enjoy the process.

Whether you’re managing a company page or building your personal brand, a content calendar helps you:

• Stay consistent without scrambling for ideas last minute
• Plan content around product launches, events, or hiring campaigns
• Balance your post types (so you’re not just sharing company news 24/7)
• Collaborate seamlessly with your team or clients

You don’t need to reinvent the wheel every week—you just need a system. And a good content calendar? That’s your system.

Why You Need a LinkedIn Content Calendar

You could wing it. You could open LinkedIn every morning, try to come up with something insightful on the spot, and post it between meetings.

But let’s be real—that’s a one-way ticket to burnout (and a very quiet comment section).

A LinkedIn content calendar gives you:

• Consistency without chaos: Consistency without chaos: Showing up regularly builds trust, visibility, and drives follower growth over time
• Better content balance: It helps you rotate between thought leadership, personal stories, wins, tips, and company updates—so your feed doesn’t feel stale or salesy
• Clearer strategic alignment: Planning ahead means you can sync content with product launches, hiring pushes, holidays, and industry events
• More space for creativity: When the logistics are handled, you can focus on writing better captions and experimenting with new formats like carousels or videos

ClickUp makes this easier than ever. Use the Modern Social Media Calendar Template to plan, schedule, and collaborate across LinkedIn and other platforms from one central hub. Need to assign post creation to your team? Want to set deadlines, brainstorm ideas, or track analytics? Whether you’re using content calendar software or just starting, the right tool makes all the difference.

How to Build a LinkedIn Content Calendar

Creating content on LinkedIn isn’t just about showing up—it’s about showing up strategically to build a strong LinkedIn presence that gets noticed.
A content calendar gives you the structure to plan ahead, post consistently, and align your efforts with business goals, whether you’re flying solo or running an entire marketing team.

Let’s walk through how to build a LinkedIn content calendar that’s easy to maintain and drives engagement.

Define your posting goals and audience

Before writing a single post, clarify why you’re creating content, who your target audience is, and what they’re hoping to get from your LinkedIn content. Your goals and audience should drive every decision, from what topics you choose to how you structure your captions.

Examples of goals:

• A startup founder might post to attract early adopters and build brand visibility
• A recruiter might focus on showcasing company culture to draw in top talent
• A personal brand could aim to grow thought leadership and spark industry conversations
• A marketing manager might support a product launch or campaign cycle

From there, drill into your audience:

• Are they early-stage founders or enterprise buyers?
• Do they want tactical advice, trend insights, or inspiring stories?
• How familiar are they with your topic?

ClickUp feature: Docs

Use ClickUp Docs to create a content strategy hub where your team can define brand voice, audience personas, messaging goals, and approved examples. Add comments, tag teammates, and link directly to tasks—so strategy doesn’t live in a forgotten Google Doc.

Decide on frequency and optimal posting times

Consistency fuels growth on LinkedIn—but burnout will tank your progress just as fast. Instead of trying to post every day, aim for a repeatable rhythm.

A few frequency frameworks:

• Solo creator: 2–3 posts per week—mixing value-driven tips with personal reflections
• Marketing team: 3–5 posts per week—thought leadership, product spotlights, hiring news
• Employer branding: 1–2 posts per week—highlighting culture, people, and internal wins

And timing matters. Studies suggest Tuesday–Thursday mornings are best, but every audience is different. Track what works over time.

Collaborate on multi-channel campaigns with an editorial calendar

Planning for content? The Content Marketing Editorial Calendar template in ClickUp is perfect for teams managing social posts across multiple platforms.

Track everything in one place:

• Content pillars like events, testimonials, or product highlights
• Formats (carousels, reels, blog posts)
• Promotion type (organic vs. paid)
• Publishing status and team ownership

This is your go-to view for orchestrating launches, aligning posts with product timelines, and ensuring messaging stays consistent across all your marketing channels.

Plan your LinkedIn content with clarity & control

With ClickUp’s Calendar, you’re not just setting dates—you’re building a content system. Visually map out your LinkedIn posting schedule, assign tasks for each post, set deadlines, and quickly adjust when priorities shift.

Drag and drop tasks
Filter by assignee, tag, or channel
View what’s due this week—or this month—in one clean layout

Bonus: Use color-coded categories for quick theme recognition—whether you’re rotating between thought leadership, hiring posts, or behind-the-scenes content.

Use case example: Let’s say your product team has a launch coming up. Schedule a teaser post on Tuesday, a deep-dive carousel on Wednesday, and a customer story on Friday—each with its own task and assignee. It’s all mapped and tracked in one place.

Choose content themes (and rotate them)

Without themes, your content calendar can feel like a blank page every week. With themes, you’re building a library of content types that reinforce your message and serve different audience needs.

These content pillars help anchor your strategy:

• Tips & frameworks: Break down a process your audience can apply today
• Thought leadership: Share your POV on trends shaping your industry
• Milestones & wins: Celebrate team achievements or customer success
• Behind-the-scenes: Give a peek into your workflow, decisions, or company rituals
• Personal stories: Add humanity—what you’re learning, struggling with, or proud of
• Event/content promotion: Webinars, podcasts, or blog launches

Use case example: A content strategist might rotate weekly themes like “Monday Tips,” “Wednesday BTS,” and “Friday Highlights.” By batching content around these categories, they simplify planning and maintain variety.

ClickUp feature: Custom Fields

Add a ClickUp Custom Field called “Theme” to your LinkedIn tasks in ClickUp. Assign each post a category, then use Board View or filters to make sure you’re not overloading on one type (e.g., three back-to-back product updates). This gives you a healthy content mix and keeps your audience engaged.

Plan ahead, but leave room for timely content

It’s tempting to fill your calendar weeks in advance, but LinkedIn thrives on timely, relevant content. You need a system that balances proactive planning with reactive posting.

Plan ahead for:

• Launches, campaigns, and product updates
• Seasonal content or annual awareness days
• Recurring series (like weekly tips or founder insights)

Leave space for:

• Industry trends or news you want to comment on (Use trendspotting methods to stay reactive without being chaotic)
• Trending formats like viral carousels or memes
• Spontaneous team wins or lessons learned

Use case example: A recruiter might plan posts around open roles and hiring events, but leave space to spotlight a spontaneous “Welcome to the Team” moment when a new hire posts their Day 1 selfie.

ClickUp feature: Board View

ClickUp’s Board View is perfect for managing fluid content workflows. Use columns like “Planned,” “Drafting,” “Needs Review,” and “Published” to track the status of every post. If something new pops up, simply drag it into this week’s content and shift others forward—no mess, no skipped beats.

Set up ClickUp Automations to move posts to the next stage, notify team members when their review is needed, or auto-archive completed campaigns. This reduces manual work and keeps your content pipeline flowing—no micromanagement required.

Use a content calendar template or tool

Now that you’ve got your content goals and strategy in place, you need the system to execute them smoothly. Spreadsheets can work for a while. But if you’re collaborating, scaling, or managing multiple platforms, you’ll need something built for real workflows.

For instance, the ClickUp LinkedIn Content Calendar Template is ideal for marketers, creators, and brand builders who want to show up consistently on LinkedIn without scrambling for ideas every morning. It helps streamline your planning process so every post aligns with your goals and audience—no spreadsheet overwhelm required.

ClickUp LinkedIn Content Calendar Template

Get free template

This template gives you a structured, visual space to plan your LinkedIn content days, weeks, or months ahead. It includes Custom Fields to categorize post types (like thought leadership, behind-the-scenes, or hiring announcements), statuses to track where each piece of content is in the pipeline, and drag-and-drop scheduling to keep your calendar fluid and flexible.

Even better, the template includes multiple views—like Calendar, Board, and List—so you can manage your content in whatever layout feels most intuitive. Whether you’re working solo or collaborating with a team, this template helps ensure your LinkedIn presence is consistent, strategic, and scroll-stopping.

Use case example: A social media lead at a SaaS company could use ClickUp to plan a two-week LinkedIn campaign around a product launch. They assign drafting to a writer, design tasks to the creative team, and approvals to marketing leads—all tracked in a single template with automation nudges when deadlines hit.

Alternatives like Buffer and Hootsuite are great for scheduling and publishing. But they stop short of ideation, collaboration, and strategic visibility. ClickUp handles all of it—from brainstorming to reporting—making it the better choice for high-volume or high-impact teams.

And if you still want to use another tool, ClickUp integrates with your favorite scheduling, analytics, or asset management tools. For example, use Zapier to auto-create tasks from form submissions or push approved posts to Buffer for publishing.

Gauge success and optimize what works

Creating content is just one half of the equation—the other half is knowing what’s working and why. Without regular check-ins, it’s easy to keep posting into the void without realizing which posts are resonating and which are just… floating.

Here’s what to measure to improve your LinkedIn content performance:

• Engagement rate: How many people are interacting with your posts? Comments > likes > impressions
• Comment quality: Are you sparking real conversations or just collecting emojis?
• Saves & shares: These silent signals often reflect true value, even more than likes
• Traffic & conversions: Are people clicking through to your website, product, or sign-up link?

Tracking these over time helps you double down on what works and refine what doesn’t—adjusting your posting time, testing a new tone, or rotating underperforming themes out of your calendar.

ClickUp feature: Dashboards & Reporting

With ClickUp Dashboards, you can pull real-time data from your content tasks, campaigns, and performance metrics into one customizable view.

Run a social media audit to benchmark where you’re starting.

Create charts to track the volume of published posts per week, engagement trends by content type, or even missed deadlines by post owner. You can also add widgets for goal tracking and sprint timelines or even embed third-party analytics tools, giving you a single source of truth for content performance.

Use case example: A marketing team can set up a dashboard to monitor how LinkedIn posts tied to a product launch are performing, tracking impressions, engagement, and next steps in the same workspace where content is planned.

Tips for Creating Engaging LinkedIn Content

Now that you’ve built your calendar, it’s time to focus on what gets people to stop scrolling. An organized plan is great, but engaging content drives reach, connection, and meaningful results on LinkedIn.

Here’s how to create content your audience wants to read (and react to).

1. Tap into real-life experiences

Nothing connects better than stories. Whether it’s a recent failure, a surprising insight from a project, or a lesson learned hard, authenticity outperforms polish every time.

Want proof that bold, playful content can still drive results?
When someone compared ClickUp to “the Duolingo of B2B,” it wasn’t meant as praise. But instead of dialing things down, we leaned in.

Just like Duolingo turned language learning into a viral sensation, ClickUp embraced personality-driven storytelling to build stronger connections. Our takeaway? When you sound like everyone else, you get scrolled past. When you’re real, you get remembered.

Don’t be afraid to turn unexpected moments—even criticism—into clarity about what sets you apart.

Here’s how to do it in your posts.

For example, when Zoom went down. Chaos followed.
But ClickUp didn’t blink.

Instead of watching the scramble, they launched a real-time pop-up promoting ClickUp Chat and SyncUps feature, so teams could stay connected without skipping a beat.

Crisis? Maybe.
Opportunity? Definitely.

This isn’t just smart marketing—it’s a masterclass in moment-driven strategy. No fluff. Just fast action, real value, and a bit of scrappy swagger.

Use case example: A marketer might share a post about a failed campaign with a reflection on what they’d do differently. This builds trust and opens space for thoughtful conversation in the comments.

Use ClickUp Docs as a private content journal where you jot down raw ideas, work stories, or lessons as they happen. You can organize your ideas by theme, turn bullet points into full drafts later, and collaborate with your team for feedback before scheduling. Add tags like “personal story” or “leadership insight” to keep your voice varied and intentional.

Additionally, you can store images, videos, and graphics right in your LinkedIn post tasks. Use ClickUp Docs or a dedicated list as a central asset library, making it easy to find, reuse, or update visuals for future posts.

Docs as a Knowledge Base

Create a living knowledge base for your team—store brand voice guidelines, post templates, and “how-to” guides in ClickUp Docs, linked directly to your content calendar.

2. Start strong—your first line is the hook

On LinkedIn, you have 1–2 lines before your post gets cut off. That’s your make-or-break moment. Whether you’re asking a question, sharing a bold opinion, or opening with a stat, make the reader want to click “…see more.”

Try tools like AI tools for captions if you need writing support.

Example:
Instead of: “Here’s what I learned during our product launch.”
Try: “We missed our launch deadline by 3 weeks—and here’s why I’d do it again.”

This ClickUp post nails the hook with something we’ve all heard—and secretly dreaded:
“Can we just add one more thing?”

No fluff. Just instant relatability. That’s how you earn a “see more” click.
Sometimes, the best hook is just holding up a mirror.

Use case example: A founder might open with:
“You know that awkward silence at team retreats? Yeah… we leaned into it—and here’s what we learned.”

ClickUp feature: ClickUp Brain (AI)

Struggling to write that perfect hook or punchy first line? ClickUp Brain can help. Use it to generate strong openers, rephrase intros, or analyze your tone. Just highlight your draft inside a ClickUp Doc or task and ask Brain to punch it up—it’s like having an on-call editor built into your workspace.

An added bonus? ClickUp Brain users can choose from multiple external AI models, including GPT-4o, o3-mini, o1, and Claude 3.7 Sonnet for writing, reasoning, planning, designing and more

3. Don’t just share—show value

Your audience isn’t looking for a diary—they want insight they can apply, pass on, or act on. Even your most personal posts should leave them thinking, “This gave me something useful.”

Examples of value-rich formats:

• Step-by-step how-tos
• “3 things I learned from…” recaps
• Lessons from a past failure or experiment
• Carousels with frameworks or templates
• Short stories that illustrate a larger trend

However, not every post has to start with a story—sometimes, the data is the story.

This ClickUp case study with Chick-fil-A is a perfect example of content that delivers value fast:
Clear problem. Measurable results. Immediate relevance.

Want to help your audience act? Give them something they can point to.
Whether it’s a stat, a step-by-step, or a success story—this is the kind of insight people screenshot.

Use case example: A content lead could turn their onboarding process into a post titled “How we train new content writers in under 30 days (without overwhelming them).” Now that’s shareable.

ClickUp feature: Social Media Post Template
Use the ClickUp Social Media Post Template to create a structured outline for each post. It includes prompts for your hook, key message, CTA, assets, and formatting reminders like emoji use or line breaks. It’s your cheat code for writing faster without sacrificing clarity.

4. Repurpose top-performing content

You don’t need to reinvent the wheel every week. If a post resonated, reuse the idea in a new format, update it with fresh insights, or tailor it for a slightly different audience.

Repurposing ideas:

• Turn a high-performing post into a carousel
• Pull a quote and build a short-form text post around it
• Summarize a long post into a punchy “3 takeaways” thread
• Expand a popular comment into a full-length post

This post is a perfect example of how ClickUp turned a high-performing team video into a full-on brand moment.
Repurposed by a founding member, it not only reached the right audience—it converted silent lurkers into leads.

And here’s the real magic: it wasn’t a polished ad. It was authentic, funny, and unexpected.
Let your employees speak. Let your content live again—in new formats, with new context, for new results.

Use case example: A hiring manager who posted a viral “what we look for in candidates” post could later reshare a more personal story about how that checklist helped them spot an unexpected hire.

ClickUp feature: Task Relationships

In ClickUp, you can link related content tasks together using Task Relationships. This helps you keep track of repurposed content, avoid duplicate efforts, and see where content ideas originated. It’s especially useful when working across formats or campaigns.

5. Encourage conversation (but make it natural)

LinkedIn’s algorithm favors engagement, and comments weigh more than likes. That said, asking “What are your thoughts?” at the end of every post won’t cut it.

Instead, frame your post to naturally invite input:

• Share your opinion, then ask others if they’ve had a similar experience
• Present a dilemma and ask how others would approach it
• Share a behind-the-scenes win and tag relevant collaborators

Take this comment section, for example.
One case study, a few genuine reactions, and suddenly—people are chiming in like it’s lunch table talk.

ClickUp feature: Comments + Threads

Once your post is scheduled in ClickUp, use the Comments feature within your task or Doc to get internal feedback. Teammates can drop alternate CTA suggestions, provide edits, or react with emojis—speeding up your process and elevating your post quality before it goes live.

Final Thoughts: Your LinkedIn Calendar, Dialed In

Building a LinkedIn presence doesn’t have to feel like a second full-time job. With a thoughtful content calendar, the process becomes less about scrambling and more about strategic storytelling—on your terms.

Whether you’re aiming to boost visibility, attract leads, or grow your personal brand, a well-planned calendar strengthens your overall LinkedIn strategy. It keeps your content aligned with long-term goals.

• Keeps you consistent (even on busy weeks)
• Makes space for timely, authentic posts
• Helps you measure what works—and do more of it

And the best part? You don’t need to juggle tools, tabs, and templates to make it happen.

ClickUp, the everything app for work, brings it all together—strategy, scheduling, collaboration, and AI-powered content creation—in one place.
From brainstorming in Docs to planning in Calendar View to fine-tuning posts with ClickUp Brain, everything you need to stay ahead on LinkedIn lives in your workspace.

Ready to simplify your LinkedIn game?

Get started with ClickUp and start planning posts that perform.

The post LinkedIn Content Calendar: How to Plan & Schedule Posts Effectively appeared first on ClickUp.

You’re not just looking for a to-do list. You want something that’s as intuitive as Wunderlist but more powerful. Something that works for both solo tasks and shared projects.

That’s exactly what this guide delivers.

We’ve curated the best Wunderlist alternatives that go beyond basic checklists. Whether you’re managing your own day-to-day or running a team, this post will help you find the right tool—complete with clear pros, cons, pricing, and standout features for each one.

Let’s find your next favorite task management tool.

Top Wunderlist Alternatives at a Glance

What Should You Look for in a Wunderlist Alternative?

Not every to-do list app fits everyone’s working style. Here are the must-have features to look for when picking a Wunderlist replacement that works for you:

• Recurring tasks: Automate repetitive work like daily habits, weekly reports, or monthly check-ins—Wunderlist nailed this, and so should your next task management software
• Cross-device sync: You need real-time updates across desktop, mobile, and browser so nothing falls through the cracks, wherever you work
• Collaborative features: Support for assigning tasks, adding comments, sharing lists, and tagging team members makes it easy to manage shared workloads
• Simple but customizable UI: The best tools strike a balance—clean and easy to use, but flexible enough to match your workflow
• Smart reminders and notifications: A good app reminds you before tasks slip, not after. Bonus points for location- or priority-based alerts
• Integrations and automation: Look for a task management app that connects with your calendar, email, and favorite productivity apps—or better yet, lets you automate recurring workflows
• Offline access: Sometimes you’re working on a flight or without Wi-Fi. Offline functionality ensures your productivity doesn’t depend on your internet

With this checklist, you’ll be on your way to finding the right alternative to Wunderlist—one that lets you check your tasks off quickly!

The 10 Best Wunderlist Alternatives for Effective Task Management

Here’s the cream of the crop when it comes to Wunderlist alternatives and competitors:

1. ClickUp (Best for AI-powered tasks, projects, and team collaboration in one platform)

Start managing tasks in ClickUp

Want to consolidate task management, project coordination, and team collaboration in a unified platform? ClickUp, the everything app for work, does exactly that, eliminating the need to juggle multiple tools for managing your tasks, documents, knowledge, and communication. 

At the app’s core lie ClickUp Tasks. Highly customizable, they let you break big projects into manageable chunks—each with its own assignees, priority levels, and due dates. You can also track time for each task separately—either live through ClickUp’s Global Time Tracker or input time entries manually to see what takes up most of your day, week, or month.

If you’d like to track more details and progress status at a glance, use ClickUp’s Custom Fields and Custom Task Statuses. Discuss task updates in threaded comments right on the task or switch to ClickUp Chat, which effortlessly connects your tasks and conversations, letting you convert messages into action items in one click.

ClickUp Task Checklists further help isolate granular subtasks and to-dos within each task. Each item is either done or not done, simplifying how you track task completion progress in real time.

Pro Tip: You can generate subtasks automatically from task descriptions in ClickUp using ClickUp Brain, ClickUp’s native AI assistant!

Start using ClickUp Brain for free

AI Fields in ClickUp automatically populate your tasks with the appropriate content—like data points, summaries, translations, or action items—directly within your tasks. Use AI Assign and AI Prioritize to automatically triage and delegate tasks to the right person on your team. 

More automations are possible with ClickUp Automations, which use simple when-then triggers and actions to help you execute repetitive workflows independently. When you create automations with ClickUp Brain, it even accepts natural language prompts like “notify the team when high-priority tasks are overdue,” converting everyday language into sophisticated workflow triggers. 

ClickUp Brain can also intelligently suggest task priorities, deadlines, and even estimated completion times based on your input and historical data, while ClickUp’s AI-powered Calendar optimizes scheduling by analyzing your workload patterns and suggesting optimal time slots for meetings and high-focus to-dos.

ClickUp’s Reminders system ensures nothing falls through the cracks, with time-sensitive and recurring alerts, while ClickUp Docs connect directly to tasks, allowing you to embed action items, assign responsibilities, and track progress without switching contexts from your project documentation. 

Get free template

For teams seeking structured productivity, the Simple To-Dos Template by ClickUp provides a ready-made framework for organizing daily tasks, weekly goals, and project milestones with built-in progress tracking and team collaboration features.

ClickUp best features

• Autopilot Agents: Use AI-powered workflow automation to handle busywork like sending status updates and reports, answering repetitive questions in chat, and more without manual intervention
• Custom Views and Dashboards: Transform your task data into List, Board, Gantt, Calendar, and Timeline views with personalized ClickUp Dashboard cards that track KPIs, workload distribution, and project progress 
• Advanced Task Dependencies: Go beyond basic task management features. Link related tasks with blocking relationships, trigger automatic status changes, and visualize critical path analysis to prevent bottlenecks 
• Time tracking with reporting: Use built-in Project Time Tracking in ClickUp across devices with detailed productivity reports, billable hours calculation, and team performance analytics 
• Cross-platform integration hub: Leverage native connections with 1000+ apps, including Slack, Google Workspace, Microsoft Teams, and Zoom, plus API access for custom integrations

ClickUp limitations

• The extensive feature set can feel overwhelming for users seeking a simple task manager, requiring time investment to configure and optimize workflows
• The mobile app performance occasionally lags behind desktop functionality, particularly for complex project views and bulk task operations

ClickUp pricing

ClickUp ratings and reviews

• G2: 4.7/5 (9,000+ reviews)
• Capterra: 4.6/5 (4,000+ reviews) 

What are real-life users saying about ClickUp?

A G2 user shares his positive feedback:

2. Todoist (Best for minimalist task management with powerful integrations)

Todoist’s thoughtfully designed interface strikes the ideal balance between simplicity and functionality, making it accessible for beginners managing tasks yet powerful enough for productivity enthusiasts.

What sets Todoist apart is its natural language processing—simply type “submit report every Monday at 9am” and the app will automatically schedule tasks with the correct parameters. This intelligent parsing saves significant time when adding multiple tasks.

Todoist best features

• Gamify productivity with the Karma system that awards points, streaks, and visualizations of completed tasks to maintain motivation
• Filter to-dos with custom views based on priority, labels, due dates, and assignees for personalized workflow management
• Keep all deadlines visible in your preferred calendar app via the two-way synchronization with Google Calendar
• Get suggestions for optimal dates for postponed tasks based on your workload and habits

Todoist limitations

• The free plan limits active projects and collaborators, which can be restrictive for team environments
• Lacks native time tracking functionality, requiring third-party integration for time management

Todoist pricing

• Free
• Pro: $5/month
• Business: $8/month

Todoist ratings and reviews

• G2: 4.4/5 (800+ reviews)
• Capterra: 4.6/5 (2,600+ reviews) 

What are real-life users saying about Todoist?

A Capterra user shares:

3. TickTick (Best for habit tracking and Pomodoro time management)

Unlike many Wubderlist alternatives that focus exclusively on to-do lists, TickTick incorporates habit formation alongside daily tasks—allowing you to build consistent routines while managing one-off responsibilities. 

Its built-in Pomodoro timer seamlessly integrates with tasks to help you maintain focus and track time spent on specific activities. The calendar view offers multiple perspectives (daily, weekly, monthly) with color-coded tasks for instant visual organization.

TickTick’s cross-platform compatibility ensures your productivity system remains consistent across all devices, with native apps for mobile, desktop, and web that maintain feature parity.

TickTick best features

• Maintain focus and measure productivity across different task types with the built-in Pomodoro timer, with statistics tracking
• Establish and maintain daily routines with streaks 
• Create tasks hands-free with automatic speech-to-text conversion on mobile devices
• Automatically organize tasks based on custom filters for priority, date, tags, or other parameters using smart lists

TickTick limitations

• Calendar syncing is one-way in the free version (TickTick can see calendar events but not export tasks to the calendar)
• Advanced features like custom smart lists require a learning curve to master fully

TickTick pricing

• Free
• Premium: $35.99/year

TickTick ratings and reviews

• G2: 4.6/5 (100+ reviews)
• Capterra: 4.7/5 (120+ reviews) 

What are real-life users saying about TickTick?

A G2 reviewer says:

4. Any.do (Best for location-based reminders and daily planning)

Any.do is a great to-do list app if you need seamless planning across personal and professional contexts. Its “Moments” feature promotes intentional daily planning by presenting a morning review of upcoming tasks, which reduces the common problem of tasks languishing indefinitely on to-do lists.

Its location-based reminders can transform how you interact with tasks in the physical world—for example, you can be automatically reminded to pick up groceries when passing your local store or prepare documents when arriving at the office. 

Any.do best features

• Use the WhatsApp integration for task creation and management directly through chat, perfect for teams already using the messaging platform
• Automatically categorize items by department and recall previous purchases for faster list creation with the smart grocery list feature
• Try the Focus Mode to temporarily filter out non-urgent tasks and concentrate on immediate priorities

Any.do limitations

• The mobile app offers more features than the web version, creating inconsistency when switching between platforms
• Task dependencies (tasks that need to happen in sequence) aren’t available in any version

Any.do pricing

• Personal: Free
• Premium: $7.99/month 
• Teams: $7.99/member/month
• Family: $9.99/month (four members)

Any.do ratings and reviews

• G2: 4.2/5 (190+ reviews)
• Capterra: 4.5/5 (230+ reviews) 

What are real-life users saying about Any.do?

A ser who lives and dies by his to-do list shares on TrustRadius:

5. Microsoft To Do (Best for Microsoft 365 integration and simplicity)

As the successor to Wunderlist (Microsoft acquired Wunderlist), To Do preserves many beloved features while enhancing them with Microsoft’s robust infrastructure.

Thanks to its seamless connection with other Microsoft services, Tasks from Outlook emails can be flagged and automatically appear in your To Do lists, while Planner assignments integrate directly into your personal task view.

If you crave a thoughtful approach to daily planning, the “My Day” feature offers a fresh start each morning with an intelligent suggestion system that recommends tasks based on due dates, importance, and previous patterns. This balance of manual control and helpful automation supports sustainable productivity without the rigid structure that can make task management feel burdensome.

Microsoft To Do best features

• Add subtasks to break down complex projects into manageable components with individual completion tracking
• Recognize dates and times in task descriptions for automatic scheduling via natural language processing
• Enable family coordination or team collaboration with shared lists that support real-time updates

Microsoft To Do limitations

• Lacks advanced features like location-based reminders or time tracking
• No calendar view for visualizing tasks alongside appointments

Microsoft To Do pricing

• Free with a personal Microsoft account

Microsoft To Do ratings and reviews

• G2: 4.6/5 (3,000+ reviews)
• Capterra: 4.6/5 (3,000+ reviews) 

What are real-life users saying about Microsoft To Do?

A G2 review reads:

6. Google Tasks (Best for Gmail and Google Workspace users)

For Gmail and Google Workspace users, Google Tasks provides a frictionless way to transform emails into actionable tasks with a single drag-and-drop motion. With minimal clicks, you can create multiple projects, add subtasks, set due dates, and include notes.

This focused approach makes it ideal for personal to-dos and straightforward projects that don’t require extensive project management capabilities. The recent Google Tasks redesign has improved its interface, making it more intuitive while maintaining its lightweight nature.

Google Tasks best features

• Enjoy native synchronization across all Google Workspace applications
• Use the sidebar integration within Gmail, Google Calendar, and Google Drive to ensure your to-dos remain visible regardless of which Google app you’re using
• Connect tasks with Google Calendar events via smart date recognition

Google Tasks limitations

• Lacks advanced features like repeating tasks with complex patterns
• No collaboration or task-sharing capabilities

Google Tasks pricing

• Free with any Google account

Google Tasks ratings and reviews

• G2: Not enough reviews
• Capterra: Not enough reviews

What real-life users are saying about Google Tasks?

A PlayStore review shares:

7. Notion (Best for customizable workflows and knowledge management)

For former Wunderlist app users seeking a replacement, Notion provides a flexible canvas to build the workflow system you need—whether that’s a simple project checklist or an elaborate project management hub. It combines notes, databases, Kanban boards, wikis, and task lists in one customizable platform.

Use built-in collaboration features to comment, assign important tasks, and work simultaneously in shared workspaces. Notion’s flexible block-based architecture means you can start with a template or build from scratch, creating custom properties to track exactly what matters for your projects. 

Notion best features

• Access a powerful relational database functionality with filters, sorting, and tailored views (calendar, list, kanban, etc.)
• Combine text, tasks, images, and embeds in one seamless interface
• Check out the template gallery with hundreds of pre-built setups for various use cases

Notion limitations

• Steeper learning curve than dedicated to-do list apps
• Can become overwhelming quickly without thoughtful organization

Notion pricing

• Free
• Plus: $12/month per user
• Business: $24/month per user
• Enterprise: Custom pricing

Notion ratings and reviews

• G2: 4.7/5 (6,700+ reviews)
• Capterra: 4.7/5 (2,500+ reviews) 

What are real-life users saying about Notion?

A Capterra user finds the tool’s customizability both helpful and confusing:

8. Quire (Best for breaking down complex projects into manageable steps)

Quire addresses a fundamental challenge in task management: how to tackle large, overwhelming projects by breaking them down into achievable steps. With its infinite hierarchical task structure, Quire allows you to create nested tasks up to 15 levels deep, enabling a natural progression from overarching goals to granular action items. This thoughtful architecture makes it a great fit for complex projects that would become unwieldy in simpler to-do apps.

Quire’s collaboration features enable practical teamwork, with real-time updates, task assignments, and comment threads that keep everyone aligned. The smart folder system enables cross-project organization, letting you manage multiple deliverables or track interdependent workstreams easily.

Quire best features

• Benefit from multiple task visualization options (list, board, timeline, calendar)
• Stay productive even without the internet, thanks to robust offline capabilities with automatic syncing
• Access an intuitive drag-and-drop interface for quick reorganization of priorities inside Kanban boards

Quire limitations

• Limited integration options compared to more established platforms
• No built-in time tracking capabilities

Quire pricing

• Free
• Professional: $10.95/month per user
• Premium: $18.95/month per user
• Enterprise: $24.95/month per user; customizations available

Quire ratings and reviews

• G2: 4.6/5 (70+ reviews)
• Capterra: 4.7/5 (350+ reviews) 

What are real-life users saying about Quire?

This is a G2 user’s experience with the tool:

Looking for ways to prioritize better? Get our best tips in this video explainer!

9. Zenkit To Do (Best for Wunderlist users seeking a familiar experience)

Zenkit To Do delivers perhaps the most authentic Wunderlist experience among all alternatives. Its interface will feel immediately familiar to Wunderlist devotees, right down to the satisfying completion sound and background images.

Beyond the nostalgic interface elements, you get substantive functionality with smart lists, subtasks, and reminders that work exactly as expected. The clean design emphasizes quick task entry and organization. Task assignment happens with a simple @mention, and file attachments work seamlessly across devices.

Zenkit To Do best features

• Get a direct Wunderlist import that preserves all your tasks’ data and attachments
• Enjoy seamless cross-device synchronization with background syncing
• Build smart lists for customized task filtering and organization
• Integrate with Zenkit’s other tools to manage projects, customer relationships, and knowledge bases. This creates a natural upgrade path for teams that outgrow basic task management

Zenkit To Do limitations

• Task sorting options are less extensive than power-user alternatives
• Collaborative features require a paid subscription for larger teams

Zenkit To Do pricing

• Free
• Plus: $4/month per user
• Business: $19/month per user
• Enterprise: Custom pricing

Zenkit To Do ratings and reviews

• G2: 4.7/5 (90+ reviews)
• Capterra: 4.6/5 (230+ reviews) 

What are real-life users saying about Zenkit To Do?

Here’s what a G2 reviewer shares:

10. GQueues (Best for Google Workspace integration with advanced organization)

Want a to-do list system with a deep Google Calendar integration? GQueues is a solid choice, with a two-way sync that automatically updates tasks when calendar events change and vice versa. You can create queues (similar to projects), add all the tasks with subtasks, and then further organize with tags and assignments. 

For team environments, GQueues offers collaborative features that strike the right balance between accessibility and control. Administrators can precisely manage permissions, determining exactly what team members can view and edit. Its smart notifications help teams stay coordinated without overwhelming email inboxes, sending alerts only when relevant actions are needed.

GQueues best features

• Use intelligent recurring task options to support complex productivity patterns like “third Thursday of every month”
• Accelerate task creation and management with comprehensive keyboard shortcuts for power users
• Access robust reporting tools for insight into team productivity and project progress

GQueues limitations

• The interface, while functional, lacks the modern polish of newer competitors
• Limited integration options outside the Google ecosystem restrict its utility in mixed-platform environments

GQueues pricing

• GQueues Lite: Free
• GQueues for You: $3.75/month
• GQueues for Business: $5/user/month

GQueues ratings and reviews

• G2: 4.8/5 (30+ reviews)
• Capterra: 4.9/5 (90+ reviews) 

What are real-life users saying about GQueues?

A G2 review reads:

11. TimeCamp Planner (Best for visual task management with integrated team chat)

Unlike traditional to-do apps that separate conversations from action items, TimeCamp Planner (formerly HeySpace) combines Slack-like chat capabilities with Kanban-style task boards, creating a workspace where discussions naturally transform into trackable tasks without switching contexts or losing information.

When a conversation sparks an action item, users can instantly convert messages into cards on the visual task board with a single click, maintaining the connection between discussion and outcome.

Tasks can be organized in customizable columns representing different stages of work, providing a clear overview of project status at a glance. This visual approach helps teams quickly identify bottlenecks and prioritize effectively, while drag-and-drop functionality makes reorganizing priorities effortless.

TimeCamp Planner best features

• Seamlessly convert chat messages into actionable task cards with a single click
• Ensure important messages and task assignments are never missed, thanks to @mentions and notifications
• Measure productivity and accurately bill clients with built-in time tracking
• Enable instant face-to-face collaboration with one-click video calls when chat isn’t sufficient

TimeCamp Planner limitations

• Limited integration options compared to more established task management platforms
• Some users report frequent app crashes
• Search functionality lacks advanced filtering options for complex information retrieval

TimeCamp Planner pricing

• Free
• Pro: $3.99/month per user

TimeCamp Planner ratings and reviews

• G2: Not enough reviews
• Capterra: 4.8/5 (20+ reviews) 

What are real-life users saying about TimeCamp Planner?

A Capterra user shares that the tool has everything one needs:

12. OmniFocus (Best for GTD enthusiasts seeking unparalleled task organization)

Do you want to transform complex personal and professional workflows into manageable systems? OmniFocus lets you do that through thoughtfully implemented GTD principles of capture, clarify, organize, reflect, and engage.

Custom perspectives—saved views that show specific combinations of projects, contexts, and filters—give users unprecedented control over how they interact with their tasks, enabling them to focus precisely on what’s relevant in any given moment.

OmniFocus also offers powerful automation capabilities through its robust defer dates, repeat intervals, and review cycles, freeing mental bandwidth for creative and strategic thinking.

OmniFocus best features

• Combine calendar events with upcoming tasks for comprehensive time management using the Forecast view
• Postpone tasks using defer dates until they’re actionable, keeping focus on what can be done now
• Secure sensitive task information across all devices with end-to-end encryption

OmniFocus limitations

• A steep learning curve requires a significant time investment to master all features
• Available exclusively for Apple devices (macOS, iOS, iPadOS)
• Limited collaboration features make it primarily suited for individual use rather than team collaboration

OmniFocus pricing

• Standard: $74.99 one-time purchase
• Pro: $149.99 one-time purchase
• Web Subscription: $4.99/month
• OmniFocus Subscription: $99.99/year

Omnifocus ratings and reviews

• G2: 4.6/5 (50+ reviews)
• Capterra: 4.6/5 (80+ reviews) 

What are real-life users saying about Omnifocus?

Here’s what a G2 reviewer has to say about the app:

Finding Your Perfect Wunderlist Alternative

When it comes to choosing the right Wunderlist alternative, your preferences and requirements should influence your decision. 

Do you need powerful collaboration features? Is cross-platform availability essential? How important are integrations with your existing tools? What level of complexity suits your workflow? Your answers will guide you to the tool that best fits.

Each tool we’ve covered offers unique advantages—from Todoist’s natural language processing to Quire’s infinite nested tasks for complex projects, and Zenkit’s recreation of the Wunderlist experience with added flexibility. Use free trials to test your top contenders and discover which one truly feels like home for your tasks.

However, for teams and individuals seeking an all-in-one solution that adapts to various needs, ClickUp replaces other task managers. Its customizable, AI-driven workflows, robust collaboration features, and extensive integration capabilities make it an ideal hub for managing everything from simple to-dos to complex projects. 

With ClickUp, you’re not just finding a Wunderlist replacement—you’re upgrading to a complete productivity ecosystem that evolves with you. Sign up for ClickUp and discover the difference yourself!

The post Simplify To-Dos with These 12 Wunderlist Alternatives in 2025 appeared first on ClickUp.

This is a question that many business owners struggle with. It can be tough to come up with a list of core values that represent your organization accurately, but it’s important to get this right. 

Your corporate values are the foundation of your workplace culture—they let others get an inside look at who you are as a company, and can have a huge impact on your recruiting and hiring efforts, employee engagement, and overall success. 

So, to help inspire your company and define your work culture, here are 50 common core values examples for your team and 50 core values examples from successful companies across different industries. Whether you’re just starting out or you’ve been in business for years, these 100 examples will give you some inspiration for determining what’s important to you and your team!

How Company Core Values Can Help Your Team

In simple terms, core values are your organization’s collective and fundamental beliefs, vision, mission, personal and work ethics, and core principles. 

It’s your company’s personality, the DNA of your organization, the reason why your company exists, and the north star that continuously guides your business toward your mission and vision. And in order to move your business forward in the right direction, teams across different departments will need to work together, believe in the same values, and practice them consistently at work. 

So if you’re asking yourself, “Why does any of this matter?” Here are a few reasons why:

• Performance: Teams feel empowered to perform at their best when core values align with corporate strategy and goals
• Talent Acquisition: Your organizational culture can help prospective employees decide if your company matches their personal core values, priorities, and goals when searching for a new position
• Competitiveness: Knowing what the company stands for makes you more competitive in the marketplace and as an employer
• Business Decisions: Knowing your company’s culture can help executives and project managers make informed decisions and take smarter, calculated risks

Check out the list below for common core values you can choose from to shape your team!

50 Team Core Value Examples for Your Business

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Define, document, and share what makes your team unique with ClickUp’s Company Culture Template —your go-to guide for building a strong, values-driven workplace.

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50 of the Most Inspiring Company Core Value Examples for Your Team

Now, it’s time to explore some of the best and most common core values that have shaped some of the most successful companies today. Here are 50 companies and their top values!

1. ClickUp

Core values:

1. Deliver the best customer experience

We put our customers first, striving to exceed their expectations and create memorable, positive experiences at every touchpoint.

2. Challenge the status quo, push the boundaries

We’re not afraid to question how things are done. We innovate, experiment, and seek new ways to improve and lead in our industry.

3. Embrace hard work, do hard things

We take on tough challenges with determination and resilience, knowing that meaningful progress requires effort and grit.

4. Drive urgency

We move quickly and decisively, understanding that speed matters. We prioritize action and keep momentum high.

5. Grow 1% every day

Continuous improvement is part of our DNA. We seek to learn, adapt, and get better—individually and as a team—every single day.

6. Be in the details

Excellence is found in the details. We pay close attention to our work, ensuring quality and precision in everything we do.

7. Stay hungry

We remain ambitious and driven, always looking for new opportunities to learn, grow, and achieve more.

8. Be scrappy

We make the most of our resources, think creatively, and find solutions—even when the odds are tough or resources are limited.

9. Say what you mean, mean what you say

We communicate openly and honestly, building trust through transparency and directness.

10. Be fun to work with

We foster a positive, supportive, and enjoyable work environment. We celebrate wins, share laughs, and make work a place we all want to be.

Pro Tip: ClickUp Brain can help you craft clear, inspiring core values for your company by generating tailored suggestions and refining your ideas into concise, impactful statements.

Try ClickUp Brain for free

Check out this video to know how ClickUp Brain’s AI Writer helps you write and create deliverables for your work, in seconds.

2. Slack

Core values:

Promote empathy

Encourages leaders and representatives to be empathetic and courteous to each other and their customers

Accelerate craftsmanship

Show integrity and take accountability for all actions

Support diversity in the workplace

Promote harmony, provide equal opportunities, and practice inclusion through internal programs

3. Apple

Core values:

Accessibility 

We believe in providing consumers, small businesses, and other organizations access to hardware, software, services, and technology that are needed to achieve their goals

Support education

Education gives everyone more ways to realize their potential; that’s why we are committed to providing people from all backgrounds to learn through partnerships in over 100 countries

Inclusivity, racial equity, and justice  

As a global leader, Apple acknowledges its responsibility to help promote equality and fight against injustices worldwide. 

4. Adobe

Core values:

Genuine 

We are sincere, trustworthy, and reliable.

Innovative

We’re highly creative and always striving to connect new ideas with business realities.

Involved 

We’re inclusive, open, and actively engaged with our customers, partners, employees, and the communities we serve.

5. LinkedIn

Core values:

Trust and care

Create trust by practicing integrity, compassion, honesty, and respect.

Innovation

Keep a growth mindset to create big ideas, while also providing value and finding joy in everyday interactions.

Valuing workforce 

Prioritize each employee’s success to help develop leaders and productive teams.

6. Spotify

Core values:

Innovative

We’re original and creative in our thinking. To us, innovation is a default mindset – a hard-wired desire to improve things.

Sincere

The best relationships are based on mutual trust and respect. We want to be fair and transparent in everything we do. We don’t micro-manage; we trust each other to do a great job.

Playful 

We say yes to fun. We’re a playful company and a playful brand. We always have been. We never take ourselves too seriously.

7. Lyft

Core values:

Wow our customers

We go above and beyond to serve others with high-quality products and hospitality they can rely on. We work hard to leave our customers with a smile.

All-in ownership

We have grit. There is no job too small, nor challenge too big. We are all in. We think long-term and always optimize for Lyft as a whole. We never say, “that’s not my job.”

Take pride, be humble

We take pride in our work, and whatever we do, we do it well. We assess our own work critically, and we’re the first to call out our shortcomings, and continuously push ourselves and others to improve and set a higher bar.

8. Airbnb

Core values:

Champion the mission

We’re united with our community to create a world where anyone can belong anywhere.

Embrace the adventure

We’re driven by curiosity, optimism, and the belief that every person can grow.

Be a cereal entrepreneur

We’re determined and creative in transforming our bold ambitions into reality.

9. National Parks

Core values:

Truthfulness

When the employees are honest, it automatically reflects on our work.

Team spirit and continuous learning

We believe in Kaizen, a Japanese concept in which everyone on the team contributes to continuous improvement.

Humility

Being open to feedback and showing respect to others 

10. Starbucks

Core values:

Culture of warmth

We believe in creating a culture of warmth and belonging, where everyone is welcome 

Accountability

Delivering our very best in all we do, holding ourselves accountable for results.

Be present 

Being present, connecting with transparency, dignity, and respect.

11. Salesforce

Core values:

Trust

We act as trusted advisors and earn the trust of our customers, employees, and extended family through transparency, security, compliance, privacy, and performance

Customer Success

We innovate and expand our business offerings to provide all our stakeholders with new avenues to achieve ever-greater success.

Equality 

Hearing diverse perspectives fuels innovation, deepens connections between people, and makes us a better company.

12. Donorbox

Core values:

Creative leadership

We encourage development and innovation through research and audacious action

Passion for progress

We have a strict focus on excellence and effect

Responsibility

We behave with decency, morality, and consideration

13. Target

Core values:

Inclusivity

We value diverse voices and approaches. We act with authenticity and respect. We create equitable experiences for all.

Connection

We build trusted relationships. We collaborate across business functions. We recognize and celebrate progress.

Drive

We do what is right for Target, our team & guests. We deliver results that matter. We continually learn by valuing progress over perfection.

14. Netflix

Core values:

Honest and productive feedback

Meaningful feedback can be hard to give or accept. But like any new habit, it gets easier with practice. So we help people learn to give and receive feedback through coaching and modeling the behaviors we want to see across the company.

Freedom and responsibility

Our goal is to inspire people more than manage them. We want our teams to do what is best for Netflix. This, in turn, generates a sense of responsibility, accountability, and self-discipline that drives us to do great work. 

People over process

Our people-first approach allows us to build a strong team culture and be more flexible, creative, and successful in everything we do.

15. Ling App

Core values:

Data-driven

 We rely on data to drive our decisions.

Curious with an open mind

We view every day as a new learning opportunity and use open feedback to improve ourselves.

Entrepreneurial attitude

We try new things. We move fast.

16. Hubspot

Core values:

Autonomy

At HubSpot, you’re encouraged to think like a founder and take ownership. We believe amazing people should be trusted to do amazing work.

Transparency 

There’s no inner circle at HubSpot. We share information openly and often so that employees can make decisions and drive impact for our customers.

Flexibility 

We’ve always believed results matter more than where or when they’re produced. HubSpotters have the flexibility to work remotely, take unlimited vacations, and build a work-life “fit” that matches their personal and professional goals.

17. Checkr

Core values:

Humility

We are all on the same team working towards the same goal, and everyone is open to learning from each other. This creates a culture of compassion and empathy. 

Transparency

We want to hear the good, the bad, and the ugly so we can continue to improve as a team. This makes our workplace a safe and trust-filled environment. 

Grit

We are passionate about our work and persevere through difficult times. We use our failures to learn and grow. 

18. IKEA

Core values:

Give and take responsibility

We believe in empowering people. Giving and taking responsibility are ways to grow and develop as individuals. Trusting each other, and being positive and forward-looking inspires everyone to contribute to development.

Renew and improve

We are constantly looking for new and better ways forward. Whatever we are doing today, we can do better tomorrow. Finding solutions to almost impossible challenges is part of our success and a source of inspiration to move on to the next challenge.

Lead by example

We see leadership as an action, not a position. We look for personal values before competence and experience. People who ‘walk the talk’ and lead by example. It’s about being our best selves and bringing out the best in each other.

19. Wizve

Core values:

Hustle

Our team members are always looking for new ways to improve and grow, and they are constantly pushing themselves to be the best. 

Kindness 

Our team members are always looking out for one another, and they are quick to offer help when needed. 

Excellence

We strive to produce the best results possible, and we are always working to improve our performance. 

20. Google

Core values:

Focus on the user and all else will follow

Since the beginning, we’ve focused on providing the best user experience possible. Whether we’re designing a new Internet browser or a new tweak to the look of the homepage, we take great care to ensure that they will ultimately serve you, rather than our own internal goal or bottom line.

It’s best to do one thing really, really well

With one of the world’s largest research groups focused exclusively on solving search problems, we know what we do well, and how we could do it better.

You can be serious without a suit

Our founders built Google around the idea that work should be challenging, and the challenge should be fun. We believe that great, creative things are more likely to happen with a positive company culture.

21. Figma

Core values:

Love your craft

We build for builders and try to make complex things feel simple. We ask why until we get to the core and continually focus on solving the right problem, not just shipping work.

Grow as you go

Everyone’s a work in progress, and we’re here to help each other grow.

Run with it

Building Figma is about taking initiative, being bold, and charting a new course, not running a playbook. Figmates are building the future of design by tackling big, scary, exciting challenges like Figma’s future depends on it. Because it does.

22. American Express

Core values:

We respect people

We trust and respect one another for who we are and what we contribute. We are accountable to one another and empower every voice through open, courageous dialogue, so others feel heard.

We back our customers 

Relationships are at the heart of our business. We strive to be essential to our customers by delivering exceptional products, services, and experiences every day – and promise to have their backs in everything we do.

We do what’s right 

Customers choose us because they trust our brand and people. We earn that trust by ensuring everything we do is reliable, consistent, and with the highest level of integrity.

23. Techtopia

Core values:

Honesty

We are committed to doing what is right and being truthful about it, even when it’s not easy or popular. This value guides our actions and decisions. 

Teamwork

When we work together, we create an environment of trust and respect that allows us to challenge and push each other to improve.

Innovation

We believe that to stay relevant and successful, we must evolve and find new ways to do things constantly.

24. Headspace

Core values:

Selfless drive

We accelerate each other and are accountable to each other to deliver on our vision.

Courageous heart

We bravely go to new places, knowing we have the support of our team.

Curious mind

We learn that when we listen to others, we cultivate the curiosity and empathy to unlock innovation.

25. Amazon

Core values:

Ownership

Leaders are owners. They think long-term and don’t sacrifice long-term value for short-term results. They act on behalf of the entire company, beyond just their own team. They never say “that’s not my job.”

Learn and be curious 

Leaders are never done learning and always seek to improve themselves. They are curious about new possibilities and act to explore them

Invent and simplify

Leaders expect and require innovation and invention from their teams and always find ways to simplify. They are externally aware, look for new ideas from everywhere, and are not limited by “not invented here.” As we do new things, we accept that we may be misunderstood for long periods.

26. Rank Secure

Core values:

Honesty and transparency

We have transparency in our dealings with both employees and customers, and that builds trust. 

Building lasting relationships with customers 

Communicating effectively, addressing their concerns, and offering solutions to build rapport and create loyalty. 

27. Semrush

Core values:

Trust

It’s what you have here by default. Speak up and be your true self

Sense of Ownership 

We all share the desire to set things into motion. Drive the projects you find meaning in, because it’s not worth wasting time on

Constant Changes

We are always looking to make things better. Change is exhilarating, it doesn’t have to be scary.

28. Aldi

Core values:

Responsibility 

Stands for our commitment to our people, customers, partners, and the environment

Simplicity 

Creates efficiency, clarity, and clear direction within our organization as well as for our customers.

Consistency

We mean what we say. We are consistent in our dealings with people, products, price, and all other aspects of our day-to-day professional life.

29. Kizik

Core values:

Inclusivity

We have a hybrid flexible schedule giving agency for each employee to construct their own work-life balance. 

Humility

Valuing what everyone brings to their role and the company.

Innovation

Support learning to allow innovation and continue growing as an entire organization.

30. Trader Joe’s

Core values:

Caring for the community

Through our longstanding Neighborhood Shares Program, our stores donate products that go unsold but remain fit to be enjoyed to local food recovery agencies.

Sustainability 

More than ever, sustainability has been a central focus in our work as your neighborhood grocery store.

Integrity 

We are dedicated to providing an environment that is safe, welcoming, inclusive, and respectful for all Crew Members and customers.

31. Fig Loans

Core values: 

Value our customers’ time

We are efficient and transparent, which builds real, trusting relationships with our customers.

Offer genuine help

We provide paths to financial stability for all.

Deliver quality service

We stand behind our commitment to offering financial products to our customers in a socially responsible way.

32. Mayo Clinic

Core values:

Integrity 

The first value shows the clinic‘s aim to adhere to the high standards of ethics, professionalism, and personal responsibility so that patients trust the healthcare center.

Healing

We inspire hope and nurture people’s well-being by respecting their emotional, physical, and spiritual needs.

Respect

We believe in “giving respect to get respect.” That is why it cultivates the value of treating everyone in a diverse community with respect and dignity. It includes patients, colleagues, and their families.

33. Okta

Core values:

Never stop innovating

With anything we do, we react quickly, and strategically, and always think about the future—we’re committed to pushing the boundaries of transformation with smart solutions driven by customer needs.

Act with integrity 

Integrity is about honesty, decency, and respect that we exhibit every day as we work with each other, our customers, our partners, and the extended community.

Empower our people 

We want every employee to know that Okta belongs to them and that they have a stake in our shared wins.

34. Crediful 

Core values:

Commitment to customers

We expect our team to work with the customers to find the best solutions for them. 

Constant learning

The field we work in is constantly evolving, and it is vital to the business that the team evolves with it.

Diversity

We believe that talent is to be found in people of every description. 

35. Soul Cycle

Core values:

We’re a community 

We’re passionate participants and leaders within our communities. We work together to create a sanctuary where all are celebrated.

We embrace change

We adapt, enhance, and evolve as we grow, welcome feedback, and approach every challenge with an open mind and heart.

We recharge

We adapt, enhance, and evolve as we grow. We welcome feedback and approach every challenge with an open mind and heart.

36. Marriott

Core values:

Put people first

Take care of associates, and they will take care of the customers.

Act with integrity 

We hold ourselves to uncompromising ethical and legal standards. This extends to our day-to-day business conduct, our employee policies, our supply chain policies, our environmental programs and practices, and our commitment to human rights and social responsibility.

Embrace change

We’re driven to continually challenge the status quo and anticipate our customers’ changing needs with new brands, new global locations, and new guest experiences.

37. Snackable Solutions

Core values:

Hope

We believe that successful small businesses and start-ups give people hope. They are shining examples of what can be achieved through focus and determination. 

Empowerment and Community

Our mission-driven podcast empowers our community of entrepreneurs to thrive by transforming themselves and their businesses. This mission shapes the culture of the small team behind the podcast. 

38. Tinuiti 

Core values:

Don’t just do it. Own it

We take responsibility for our teammates, our clients, and our own personal happiness. We empower our employees to be the experts they are. If you can dream it, and you can do it, we’ll work with you to make it happen.

Talent over geography

While we’d absolutely love to have you around in one of our offices—and you can see them all below— you’re welcome to join us either way. Talent and drive transcend state lines.

Empowerment and education 

Whether you’re interested in getting an edge in Analytics or working on your client communication skills, we want to help you learn. It’s just another way we invest in our people, and it’s always worth it.

39. Front

Core values:

Transparency

Being transparent means making relevant information and context easily accessible so that everyone can be more efficient and effective. 

Low ego

We trust each other to make the right decisions, and we support each other in pursuit of our goals. But, we know we’re not perfect, and things won’t always go to plan. So when things go south, we talk about it and learn from our mistakes.

Inclusion

We recognize our differences and embrace the new perspectives those differences can provide, and we also understand that everyone has biases. Rather than ignore them, we strive to learn why they exist and how we can overcome them.

Check out the best Front integrations!

40. GoodHire

Core values:

Customer delight

We want to exceed expectations at every turn, with careful attention to detail and an emphasis on quality.

Preserve integrity

This means doing things in ways that are always ethically and morally correct. 

41. Life Time Fitness

Core values:

Support a culture of inclusion

Create safe and respectful spaces, so everyone is encouraged to participate.

Expand the community

Build strategic relationships that create an impact across social and economic barriers.

Close the gap

Assess and revise our recruiting and casting practices.

42. Buy Here Pay Here

Core values:

Integrity

We act with integrity in everything we do. We are honest, transparent, and ethical in our dealings with others. 

Innovation

We are constantly looking for new and better ways to do things. We encourage creativity and out-of-the-box thinking. 

Impact

We strive to make a positive impact in everything we do. We want to make a difference in the world and leave things better than we found them. 

43. SocialBee 

Core values:

Ownership

We act like owners. We treat our customers’ businesses as our own – with attention, care, and by putting their best interest first.

#BeeBetter

We choose continuous learning, always improving our skills, and growing as individuals.

Innovvy

Yes, it’s a made-up word. Who says we can’t do that? It shows we’re innovative, creative, digitally savvy, and willing to take risks.

44. Assisted Living Center

Core values:

Transparency

We believe in being upfront and honest about fees and application processes so that our clients don’t feel sidetracked

Accessibility

By offering free care information, we also make it possible for seniors to access the help they need. 

Confidentiality

It’s equally important that we honor their privacy in these situations; every applicant has a story worth protecting. 

45. BetterUp

Core values:

Craftspersonship

Find meaning in what we do through crafting excellence.

Grit

Perseverance is driven by determination and passion.

Zest

What sets you apart makes us unique.

46. Clario

Core values:

Privacy and online security

We believe in the fundamental human right to staying private and secure online. Our employee’s right to privacy in the workplace is important too, so ensuring work-life boundaries are respected is a result of our core values

Customer support

We are a people-first company, and know the importance of human support, especially in the technology industry.

47. Calendly

Core values:

Find a way

We never settle, never accept “it works well enough” or “that’s how we have always done it” reasoning. Our people take action, adapt quickly and persevere in the face of obstacles until they make meaningful progress.

Focus wisely

We operate as a lean and efficient team, but recognize that quality and speed go together as counterweights—neither is sufficient alone.

Strive for excellence

We are self-starters who crave empowerment, actively pursue opportunities for impact and are driven to produce exceptional results

Check out the best Calendly integrations!

48. Jolly SEO

Core values:

Commitment

Show equal commitment to providing consistently high-quality work.

Honesty

We rely on the team to record their work accurately and honestly.

49. AIG

Core values:

Take ownership 

We set clear expectations, and are proactive and accountable.

Win together

We are aligned, stronger together, and operate as one team.

Be an ally

We strive for inclusion, listen, learn, and speak with our actions.

50. Zach Grove

Core values:

Integrity

We value integrity and take responsibility for all our actions.

Innovation

“Bring Innovation” value encourages team members to bring new growth ideas to the table.

Chill Work 

This means that we don’t subscribe to toxic “grinding” and “hustle culture.”

Instead, we’re deliberately calm and chill. 

Define and Live By Your Team’s Core Value Statement   

When it comes to identifying core values, there are a few things you need to keep in mind. 

First and foremost, what is important to you as a business? What do you stand for? And most importantly, what are your employees’ personal core values?

It’s also important to remember that not all values are universal or equal. Some may even conflict; you’ll have to choose the ones that are aligned with your own core values and vision statement. Use this core values list to help you create strong and authentic guiding principles that resonate with your business, employees, and customers.   

Once you have determined your company values, make sure to share them regularly with your team to keep them motivated and aligned with your goals. Setting the tone for your company culture will help you attract and keep like-minded people who share your values and desire to succeed, which will help your business thrive for years to come.

Streamline your company’s mission, values, and team collaboration by using ClickUp—organize, share, and reinforce your core values effortlessly. Get started today!

The post 100 Team Core Value Examples to Help You Build a Strong Company Culture appeared first on ClickUp.

But manual note-taking after a meeting eats into valuable time, and you can hardly remember who said what, when, and in which context. 

That’s where voice dictation tools like Wispr Flow step in. This online dictation tool captures spoken words, turns voice memos into accurate transcriptions, and helps you organize them with AI commands. 

The goal is to help you enhance productivity without spending hours typing things out manually. Still, Wispr Flow isn’t for everyone. Maybe the voice recognition misses the mark, or it doesn’t quite fit into your workflow. That’s why we’ve rounded up the best Wispr Flow alternatives for you.

From smart speech-to-text software to AI-powered tools that let you streamline note-taking and document editing, these options are designed to help you save time and work smarter.

Why Go for Wispr Flow Alternatives?

Wispr Flow is a helpful voice dictation tool, but recent user feedback highlights several challenges that might push you to explore better options.

• High memory and CPU usage: Wispr Flow consumes up to 800MB of RAM and 8% CPU, which can impact your system’s performance, even when you’re not actively using the online dictation tool. That’s a real cost on your valuable time
• Slow and clunky startup experience: Launching the app can take 8–10 seconds, which isn’t ideal when you’re in a rush to dictate notes after a meeting
• Privacy concerns and data collection issues: Wispr Flow collects contextual screen data to improve accuracy and communicates with its servers even when idle. This raises red flags for users focused on user privacy and transparency
• Cloud models over local processing: While Wispr Flow depends on server communication, some users prefer tools with local processing that don’t store or process data externally when handling sensitive content
• Deep system integration without consent: The app auto-adds itself to system login items and browser toolbars. Some users report that it reappears after removal, with behavior that can interfere with other apps or your browser
• Lack of mobile access: Wispr Flow is only available on macOS and, more recently, Windows. There’s no mobile app, which limits its utility as a fast and accurate dictation tool for teams or professionals on the move. Here are some helpful meeting notes templates and AI tools for note-taking
• Restrictive free tier: The free plan caps usage at a limited word count per week. That’s hardly enough for regular meetings, brainstorming sessions, or content planning, especially if your goal is to enhance productivity with consistent voice commands

Wispr Flow Alternatives at a Glance

Here’s our list of the best alternatives to Wispr Flow you can try today to easily transcribe audio files!

The Best Wispr Flow Alternative to Use

Now that you’ve seen the top picks at a glance, let’s break them down one by one to find what works best for you.

1. ClickUp (Best for individuals and teams needing a unified platform for tasks and communication)

Make meetings 10x productive with ClickUp AI Notetaker

Most voice-to-text tools stop at transcription. ClickUp goes further by transforming your conversations into actionable plans.

Imagine you’re in a client call, brainstorming ideas, discussing next steps, and assigning responsibilities on the fly. The ClickUp AI Notetaker quietly joins the meeting (with your permission, of course), records the conversation, and delivers a clean, labelled transcript into your inbox paired with a smart summary of key takeaways and action items.

But that’s only the beginning.

Right after the meeting, those notes, created in ClickUp Docs, become part of your workspace. You can instantly turn highlights into ClickUp Tasks, assign them, set due dates, and keep the full project context centralized. This kind of task integration keeps your team aligned and eliminates the need to jump between tools. You can also use task list templates to get started faster.

Since everything happens in a shared space, collaboration feels natural. Your team can co-edit notes using Live Collaboration in ClickUp, leave comments, update task progress, and stay on the same page with shared notes, rather than losing track of the bigger picture. 

ClickUp best features

• AI Notetaker for meetings: Let the Notetaker automatically join calls, record conversations, and generate transcripts with summaries and action items
• ClickUp Docs: Create, edit, and share documents in real time, with inline comments, mentions, and task linking
• Task integration from notes: Turn any part of a Doc or transcript into a task with assignees, deadlines, and project tags
• Built-in team collaboration: Co-edit docs, assign follow-ups, track updates, and manage feedback—all in one shared workspace
• ClickUp Brain with AI commands: Summarize long notes, extract next steps, and rewrite content inside Docs or comments with ClickUp’s AI assistance

ClickUp limitations

• ClickUp offers a lot under the hood, which can be a bit much for smaller teams or solo users just getting started. Users often note that setting up dashboards, views, and custom workflows takes some time to figure out
• There are occasional reports of lag in larger workspaces, especially when automations or heavy integrations are in use

ClickUp pricing

ClickUp ratings and reviews

• G2: 4.7/5 (10,000+ reviews)
• Capterra: 4.6/5 (4,000+ reviews)

What are real-life users saying about ClickUp?

A G2 reviewer shared how ClickUp has transformed their agency’s internal task management:

2. Otter.ai (Best for real-time transcription and meeting summaries)

Otter.ai is a well-known voice-to-text tool built for professionals who spend a lot of time in meetings. It offers real-time transcription with speaker labels, and automatically generates summaries and searchable transcripts. Whether you’re in a Zoom call, lecture, or interview, Otter helps you stay focused without having to take notes manually.

Otter.ai best features

• Differentiate speakers in real time during meetings
• Get quick overviews of key moments without reading the full transcript
• Integrate easily with Zoom, Google Meet, Microsoft Teams, and more via Chrome Extension or native integrations
• Share transcripts, add comments, and tag teammates inside the transcript using collaboration tools
• Transcribe from anywhere with apps for iOS, Android, and web

Otter.ai limitations

• Transcription accuracy can dip with background noise, strong accents, or overlapping speech
• Speaker identification often requires manual tweaking to work consistently in group settings
• The free plan includes limited transcription minutes, which may not be enough for regular use
• Advanced features like live summary, team collaboration, and admin controls are only available in high-tier paid plans

Otter.ai pricing

• Basic Plan: Free
• Pro Plan: $16.99/month per user
• Business Plan: $30/month per user
• Enterprise Plan: Custom pricing

Otter.ai ratings and reviews

• G2: 4.3/5 (290+ reviews)
• Capterra: 4.3/5 (400+ reviews)

What are real-life users saying about Otter.ai?

Here’s what a G2 reviewer says about Otter.ai:

3. Sonix.ai (Best for fast, multilingual transcription with high accuracy)

Sonix.ai is ideal for content creators and teams needing fast, high-accuracy transcription in 40+ languages. You can upload audio or video files, get quick transcripts with speaker labels and timestamps, and edit them directly in-browser. It supports multi-language input, allows users to speak freely, and includes smart features like summaries and export options.

Sonix.ai best features

• Transcribe audio and video in 40+ languages for global teams and creators
• Get transcripts in minutes, ideal for fast turnarounds
• Tag speakers and add word-level timestamps for easy navigation
• Edit, highlight, and collaborate within the web interface
• Export transcripts in TXT, DOCX, PDF, SRT, and more for easy sharing and reuse  

Sonix.ai limitations

• Doesn’t include a built-in voice recorder. Users must upload audio or video files
• Accuracy can drop in noisy environments or with overlapping dialogue
• Limited free trial and pricing may not scale well for heavy, ongoing use

Sonix.ai pricing

• Free trial available
• Standard plan (pay-as-you-go): $10/hour for transcription
• Premium plan: $16.50/user per month (billed annually) + $5/hour transcription
• Enterprise plan: Custom pricing for 5+ users

Sonix.ai ratings and reviews

• G2: 4.7/5 (20+ reviews)
• Capterra: 4.9/5 (100+ reviews)

What are real-life users saying about Sonix.ai?

Here’s what a G2 reviewer had to say:

4. Temi (Best for quick, affordable transcriptions with minimal editing)

Temi is built for speed and simplicity. It’s a lightweight transcription tool that delivers quick results at one of the lowest price points in the market. With its flat-rate pricing and easy-to-use editor, it’s a favorite among solo professionals like journalists, students, and content creators.

You can upload your audio, get a transcript back in minutes, and polish it using Temi’s built-in editor. It works best with clear audio and minimal background noise—perfect for one-on-one interviews, lectures, or podcast recordings.  

While it lacks collaboration features or task workflows, Temi shines when affordability and speed are your top priorities.

Temi best features

• Access one of the lowest transcription rates in the market. There are no subscriptions, monthly commitments, or usage tiers
• Get transcripts delivered within 5–10 minutes of uploading, even for longer files
• Play back audio, follow timestamps, and edit text line-by-line
• Download the cleaned-up version of your transcript in TXT, SRT, or PDF format for sharing or publishing

Temi limitations

• Doesn’t support live transcription or meeting integration capabilities
• Accuracy may decrease in recordings with background noise or overlapping voices 
• No collaborative or project management features

Temi pricing

• Free trial available
• $0.25 per audio minute (pay-as-you-go)

Temi ratings and reviews

• Trustpilot: 4/5 (70+ reviews)
• G2: Not enough reviews

What are real-life users saying about Temi?

This G2 review shares:

5. Descript (Best for creators combining transcription, audio, and video editing)

Descript is a favorite among podcasters, marketers, and educators who want a faster way to transcribe, edit, and publish content without switching between tools. It automatically turns recordings into text, letting you edit videos or voiceovers by simply changing the transcript.

You can remove filler words, add captions, and prep content for publishing—all from one dashboard. With built-in screen recording, team collaboration, and publishing tools, Descript helps creative teams move from idea to finished content in less time.

Descript best features

• Edit audio and video content by simply editing the transcript. Cut, rearrange, or delete sections without using a traditional timeline editor
• Automatically detect and remove filler words like “um,” “uh,” and repeated phrases with one click, making content cleaner and more professional
• Invite team members to collaborate on transcripts, timelines, and edits in real time, making it easier to manage shared projects
• Record tutorials, demos, or walkthroughs by recording the screen directly within Descript, then edit and publish them without needing another tool 
• Quickly add synced subtitles to videos and export caption files for accessibility or repurposing

Descript limitations

• Learning curve for users new to audio or video editing, despite its simplified interface
• Higher-tier features like filler word removal and advanced exports are only available in paid plans

Descript pricing

• Free plan available
• Hobbyist plan: $24/user per month
• Creator plan: $35/user per month
• Business plan: $50/user per month
• Enterprise plan: Custom pricing for large teams

Descript ratings and reviews

• G2: 4.6/5 (750+ reviews)
• Capterra: 4.8/5 (150+ reviews)

What are real-life users saying about Descript?

Here’s what a G2 reviewer shares about their experience with Descript:

6. MacWhisper (Best for Mac users looking for offline transcription)

Privacy and simplicity are at the heart of MacWhisper. It’s designed exclusively for macOS and runs entirely on your device—no internet required, no cloud storage involved. Whether you’re transcribing interviews, meetings, or content drafts, your files stay local and secure.

MacWhisper uses OpenAI’s Whisper model to deliver accurate transcriptions in multiple languages. You can upload audio or video files, view the transcript in a clean interface, and edit it on the spot without worrying about connectivity or privacy concerns.

It’s a reliable pick for professionals who value control over their data and want a lightweight, offline transcription tool that just works.

MacWhisper best features

• Transcribe audio and video files directly on your Mac without needing an internet connection
• Use one of the most accurate open-source speech recognition models for high-quality results across various accents and languages
• Support transcription in dozens of languages, making it useful for international projects or multilingual teams
• Keep the focus on your work, with no unnecessary popups or clutter
• Buy once and use it forever, thanks to a simple pricing model with no ongoing fees.

MacWhisper limitations

• Only available for macOS. It doesn’t offer Windows or mobile versions
• Doesn’t offer real-time transcription or live meeting integration
• Lacks built-in collaboration tools or task features for team use

MacWhisper pricing

• Personal license: ~$64 (one-time) [€59]
• 5 licenses: ~$270 total / ~$54 per license [€249 / €49]
• 10 licenses: ~$490 total / ~$49 per license [€450 / €45]
• 20 licenses: ~$870 total / ~$44 per license [€799 / €39]
• 50 licenses: ~$2,070 total / ~$41 per license [€1,899 / €38]

Note: Actual pricing may vary slightly depending on current exchange rates.

MacWhisper ratings and reviews

• Gumroad: 4.9/5 (1,600+ reviews)

What are real-life users saying about MacWhisper?

Here’s what a Product Hunt reviewer shared about their experience with MacWhisper:

7. Dictanote (Best for writers who want a blend of dictation and manual editing)

Dictanote is ideal for writers, students, and professionals who want to switch between typing and voice input without leaving their writing process. It runs in your browser with a clean, Docs-like interface and built-in voice recognition.

You can speak naturally or type mid-document, organize content with tags, and manage projects using separate “notebooks.” For anyone who mixes dictation and manual writing, Dictanote keeps everything streamlined in one place. Since it runs entirely in the browser without heavy integrations, it feels responsive even on slower or older devices.

Dictanote best features

• Edit text as you speak with support for auto-punctuation. This saves time on post-cleanup and helps produce more polished notes instantly
• Use your device’s built-in speech engine, like Google Speech in Chrome. This makes it less dependent on fast internet and keeps your voice data more private
• Bold, italicize, underline, and format your notes while dictating. This is helpful for anyone writing long-form content or organizing structured notes
• Start, pause, or stop dictation using simple keyboard commands, making it easy to capture thoughts while multitasking

Dictanote limitations

• Limited to Google Chrome on desktop, which excludes users on other browsers or those needing mobile access
• No cloud sync or backup, so notes stay stored locally unless manually exported. It can be risky for users who work across devices or need automatic syncing
• Doesn’t support pre-recorded audio files, making it unsuitable for transcribing existing interviews or meetings

Dictanote pricing

• Free
• Pro: $8 per month

Dictanote ratings and reviews

• Chrome Web Store: 2.7/5 (1000+ reviews)

What are real-life users saying about Dictanote?

Here’s what a reviewer on the Chrome Web Store shares about their experience with Dictanote:

8. Tactiq (Best for capturing and organizing transcripts from video meetings)

Have you ever wrapped up a Zoom call only to forget who promised to do what? Tactiq helps ensure that this never happens again.

This Chrome extension captures live transcripts from Google Meet, Zoom, and Microsoft Teams, and lets you highlight key moments and turn them into action items, all during the meeting. It sits neatly on the side of your screen, so you stay focused on the conversation without scrambling for notes.

You can tag important takeaways, assign follow-ups, and export everything to tools like Google Docs, Notion, or your CRM. Since it runs on your browser and doesn’t join meetings as a participant, it avoids the privacy concerns common with meeting bots.

Tactiq best features

• Work seamlessly with Zoom, Google Meet, and Microsoft Teams without needing bots or extra permissions
• Mark action items, decisions, and key insights during the meeting so they’re easy to review afterward
• Summarize meetings, draft follow-up emails, or generate Jira tickets instantly
• Send transcripts and highlights directly to Google Docs, Notion, Slack, or your CRM without copy-pasting

Tactiq limitations

• Only works on desktop with the Chrome browser, which limits accessibility for mobile users or teams using Safari or Firefox
• Some features, like the CRM integration and extended transcription history, are gated behind higher-tier paid plans

Tactiq pricing

• Free plan: Limited highlights and exports
• Pro plan: $12/user per month
• Team plan: $20/user per month
• Enterprise plan: Custom pricing

Tactiq ratings and reviews

• G2: Not enough reviews
• Capterra: Not enough reviews

What are real-life users saying about Tactiq?

Here’s what a G2 reviewer says:

9. Rev (Best for human-powered transcription with high reliability)

Not every voice-to-text tool balances speed and accuracy, but Rev does. With over a decade in the transcription space, it blends AI efficiency with human-level precision for industries where every word matters.

Whether you’re a journalist needing court-admissible transcripts, a legal team prepping cross-examinations, or a researcher sorting through hours of interviews, Rev gives you flexible options—from fast AI-powered transcriptions to highly accurate human-generated ones.

It also offers features like an AI assistant to surface quotes and themes, editable transcripts, and integrations with Zoom, Teams, and Google Meet.

Rev best features

• Choose between AI for speed or human transcription for 99%+ accuracy
• Auto-generate summaries, highlight quotes, and surface key themes from transcripts. This feature is powerful if you need to follow up after an interview or extract the most important points from long conversations
• Spot patterns and contradictions across multiple transcripts, which is great for legal, media, and research teams
• Edit while listening, track changes, and collaborate in one shared workspace
• Record on the go or connect with Zoom, Meet, and Teams to auto-transcribe meetings

Rev limitations

• No real-time transcription support for live events or webinars
• Human transcription can get expensive for longer content
• Some reports of speaker misidentification and concerns about data usage for AI training

Rev pricing

• Free: 45 minutes of AI transcription/month
• Basic: $14.99/user/month
• Pro: $34.99/user/month
• Enterprise: Custom pricing

Rev ratings and reviews

• G2: 4.7/5 (400+ reviews) 
• Capterra: 4.7/5 (40+ reviews)

What are real-life users saying about Rev?

Here’s what a G2 reviewer says about Rev:

10. Superwhisper (Best for enterprise users who want Whisper AI’s accuracy in a clean interface)

Superwhisper is a powerful offline transcription tool for macOS and iOS, designed for enterprise users. It uses the Whisper.cpp framework and runs entirely on-device, ensuring complete data privacy.

What sets it apart is its context-aware formatting and support for customizable AI workflows, allowing teams to define post-processing rules using natural language processing. It’s ideal for transcribing sensitive content like legal or medical notes without relying on cloud services.

Superwhisper best features

• Work entirely on your device, using local AI models without sending any data to the cloud
• Adapt output based on the app you’re using. For instance, it formats content like an email inside the Mail app or uses bullet points when transcribing into Notes
• Add natural language prompts to refine your transcripts
• Handle domain-specific terms across fields like healthcare, law, and research with better accuracy, thanks to its advanced recognition system
• Access version control, collaborative editing, and integrations with AI tools like GPT-4o and Claude 3.5 to help polish transcripts and extract summaries quickly
• Store all files locally with end-to-end encryption, ensuring sensitive data stays secure and compliant with privacy standards

Superwhisper limitations

• Requires newer Mac hardware (M2 or higher) for real-time transcription using the largest AI models, limiting accessibility for users with older devices
• No built-in speaker identification makes it harder to distinguish between multiple voices in interviews or meetings
• Steep learning curve for setting up advanced features like custom modes and AI post-processing, especially for non-technical users

Superwhisper pricing

• Free plan available 
• Pro: $8.49/month
• Annual: $84.99/year 
• Lifetime: $249.99 

Superwhisper ratings and reviews

• App store: 4.9/5 (1200+ reviews) 
• Product Hunt: 5/5 (20+ reviews)

What are real-life users saying about Superwhisper?

Here’s what a user wrote on Product Hunt about Superwhisper: 

How to Choose the Right Wispr Flow Alternative

Voice-to-text tools are no longer just about transcription. The real value comes from what you can do with those transcripts once the meeting ends.

Of course, other tools shine in different areas. Otter.ai and Sonix are great for fast, AI-powered transcription. Rev gives you high-accuracy, human-reviewed results. MacWhisper and Superwhisper are perfect for privacy-first users who need offline processing.

The right tool really depends on what your workflow looks like and how your team operates. 

Start by exploring demos and free trials with flexible platforms like ClickUp. Get the clarity you need to choose the best solution for your team’s next phase of growth.

The post 10 Best Wispr Flow Alternatives in 2025 appeared first on ClickUp.

The Project Management Institute (PMI) created a five-step project management process to give project managers a ready-made foundation for better project management. If you struggle with scope creep, rework, or general project chaos, following the five phases of project management will keep your team on track.

In this guide, we’ll explain what the five phases are and why they’re so beneficial. We’ll also share practical tips and resources to help you master each phase of the project management life cycle.

What are the 5 Phases of Project Management?

The PMI created the five-step approach to give project managers a systematic process for taking projects from A to Z. These are the five phases of the project management life cycle:

Featured Template

Are you ready to implement phases in your own projects? Check out the ClickUp Phased Project Template to quickly break down your project into manageable stages.

Get free template

1. Initiation phase

This is when you kick off the project and get stakeholders’ buy-in by defining the project’s purpose and setting goals.

The initiation phase usually culminates in a project charter, a document outlining the project scope, goals, risk management, deliverables, and stakeholders. The purpose of the charter is to build a shared understanding of the project so everyone is on the same page.

2. Planning phase

You get more granular in the project planning phase. This is where you create detailed plans for executing, monitoring, and controlling the project. And it’s one of the most essential project management phases to ensure you have a start-to-finish framework.

You’ll meet with your team to decide on time frames, resources, and project budget. It’s also a good time to decide on a project management tool to help you plan and manage your Tasks, Chats, Documents, Templates, and more.

3. Execution phase

During execution, your project team gets busy doing the work, and you start managing everything.

But this isn’t a chance to rest on your laurels—a good project manager regularly checks in with their team to ensure they’re on track for project timelines and meeting quality standards. The more closely you manage during the execution phase, the less you’ll need to change during the next phase.

4. Monitoring and controlling phase

Not every project has a clear start and end date. In the fourth phase, you track the project’s progress and compare it to the metrics in your original plan.

If the project is off track, now’s the chance to course-correct so you can still achieve your goals.

5. Closure phase

Once your team completes all tasks, you formally close the project in your project management software. But don’t just let it die—schedule a post-mortem meeting to talk about how the project went and glean lessons for future projects.

These project life cycle phases are helpful because they give you the structure for building a solid project. They’re flexible enough to support nearly any project, business, or team, so you can add your flair and make this project management methodology your own.

Benefits of Following Project Phases

Projects without a firm foundation have a greater risk of poor performance. Instead of approaching projects with a laissez-faire attitude, embrace a phased approach to see measurable differences in your project performance.

In fact, following these project life cycle phases comes with a lot of perks.

Clarity and direction

Breaking a project into clear stages makes it much less intimidating and more accessible. This ensures you define every aspect of the project before you start any work, giving your team a clear roadmap to follow so you don’t overlook any important details.

Stakeholder engagement

People will tune out if they think a project doesn’t apply to them or if it’s too convoluted. Project life cycle phases allow you to explain why the project matters before your team does any work. It won’t guarantee engagement, but this project management process makes it much more likely that people will understand their roles and why their work matters.

Tackling a project in clear phases also reduces overthinking and perfectionism. If your team struggles with reworking past phases or scope creep, a step-by-step approach is perfect for getting stakeholders to make a decision and stick with it.

Resource efficiency

You’ve got limited resources for this project, so make the most of them. Project management phases squeeze more value out of your existing resources, whether that’s your budget, tools, or people.

It encourages proactive planning, which makes it possible to do better work in less time with the resources you already have.

Risk management

You identify potential project risks during the project initiation phase. This gives your team—including the good folks in legal and HR—a chance to address potential liabilities before they even happen.

Phased projects are much less likely to hit preventable snags, which helps you sidestep future headaches and enjoy smoother projects.

Improved work output

Breaking a project into phases gives you regular checkpoints for evaluating the team’s work. You can spot any discrepancies between the project deliverables and your project plan, which gives your team time to fix issues early on.

Better morale and accountability

Clear project life cycle phases give everyone on your team clear action items. They don’t have to wonder what they need to do or whether they’re successful or not—everything is spelled out in the project plan.

As you complete milestones, the project team has a greater sense of achievement, boosting morale.

Effective communication

The phased approach requires creating a communication plan defining how you interact with stakeholders and project team members. It keeps everyone in the loop to reduce confusion and misunderstanding.

Better performance over time

One successful project leads to more successful projects in the future. Even if this project didn’t go as you or the project manager expected, the phased approach requires you to reflect on what went well and what you’ll change next time.

With this plan, you avoid repeating the same mistakes and design better projects going forward.

5 Project Management Phases across the Project Life Cycle

Are you ready to implement phases in your own projects? Check out the ClickUp Phased Project Template to quickly break down your project into manageable stages.

This template is a great start, but knowing how to execute it will help you get even more value out of every project phase in the project life cycle. Follow these tips to streamline projects from initiation to closing.

1. Project initiation

You’ve decided to kick off a project. Great! During the project initiation phase, you’ll:

• Identify the business case for the project
• Conduct a feasibility study to make sure the project is viable
• Make a list of the project team, stakeholders, and team members who should be informed

Schedule a kickoff meeting to get things started. This meeting should include all team members across the project team, plus relevant stakeholders like your boss or the CEO.

During the meeting, you’ll create the project charter, which outlines the vision and direction for your project. There’s no need to spend hours planning this meeting, either.

Get free template

The ClickUp Project Charter Template has everything you need to get started. Define project objectives, delegate tasks, and clarify communication in this document before you plan the project in earnest—it’ll save you a lot of work down the road.

Quick tips:

• Conduct a stakeholder analysis to engage with key stakeholders early on in your project team
• Choose clear, achievable project goals that align with your organizational goals
• Have a vague idea of your project schedule and budget to streamline the next phase

Use ClickUp Docs to capture project charters, goals, and stakeholder information. ClickUp Whiteboards are great for brainstorming and mapping out initial ideas.

2. Project planning

Project planning might sound similar to initiation, but they aren’t the same. In the initiation phase, you justify the project and gather a team of experts. In the project planning phase, you create a project plan, which includes:

• Deciding on a project timeline
• Prioritizing deliverables
• Determining the scope of the project
• Setting SMART goals
• Creating a work breakdown structure, which breaks tasks into smaller, more manageable components

This part of the project management process can get a little overwhelming, so it’s best to plug everything into project management software like ClickUp. Brainstorm your big ideas in a ClickUp Whiteboard and convert them into Projects and Tasks with just a click. Break down deliverables into actionable tasks and subtasks.

Check out this video to learn how ClickUp’s Whiteboard connects to your work like never before.

Visualize your project roadmaps in Board View (Kanban) or Gantt Chart View to see the project plan at a high level and tweak everything accordingly. Track budgets, priorities, and other project-specific data with ClickUp Custom Fields.

As a project manager, you’re basing the entire project on this plan (no pressure!), so take your time crafting a thoughtful project plan that makes execution a breeze.

Quick tips:

• Set clear milestones with dates and quantifiable outcomes
• Allocate team members, tools, and a budget for each task
• Develop a communication plan to share who needs to know what, when, and how they’ll get that information

3. Project execution

With the project plan in hand, the project manager needs to get busy creating the deliverables in the execution phase. If you have more than two stakeholders (and you probably do), it’s best to monitor all work in your project management software.

Track your team’s progress with real-time ClickUp Dashboards. Build Dashboards for each project or view all of your projects at a high level. The ClickUp Project Deliverables Template is also a huge time-saver. Grab this template, add your project tasks, and automatically monitor all statuses from the same place in just a few minutes.

Automate repetitive actions like status updates or notifications with ClickUp Automations. Use comments, @mentions, and ClickUp Chat for real-time communication.

Best of all, this project management life cycle software will alert you or a dedicated project manager if any tasks or projects are running off the rails. That allows for early intervention, which makes the difference between failure and success.

Quick tips:

• Foster an environment where team members collaborate with each other and freely share their ideas
• Schedule regular check-ins for status updates
• Double-check deliverables for quality to prevent major revisions later on
• Monitor time spent on tasks for better resource management with ClickUp Time Tracking

4. Project monitoring and controlling

Once the initial execution is underway, it’s time to monitor the project’s progress. At this stage, you’ll monitor project controls like:

• Cost
• Risks
• Time
• Scope
• Resources
• Quality

Set up a customizable ClickUp Dashboard to pull real-time project data into one neat visual. You’ll see all metrics and key performance indicators (KPIs) in one place and make decisions in record time. Generate reports on task completion, time tracking, and team performance.

But project performance is just one piece of the puzzle.

You’re also managing humans, and that requires keeping an eye on your team’s workload. ClickUp’s employee monitoring software gives you an instant view of your team’s workload so you can divvy out work accordingly. If you manage a lot of people, check out Activity view to see aggregated activity by employee, activity, or department.

Quick tips:

• Compare your current KPIs to the goals set in your project plan
• Don’t be afraid to adjust your project plan based on performance and external changes
• Create a feedback loop where you collect, analyze, and act on feedback to make an even better product

5. Project closing

All good things must come to an end, so it’s time for the project manager to wrap up loose ends in the project closure phase. Sure, closing projects out in your project management software is a must, but schedule a post-mortem with your team before you do that.

Post-mortem meetings look at what went right and what could have been better. If you failed or something didn’t go the way you planned, make a note of it for the next project. If the project succeeded, detail why it succeeded in your post-mortem notes so you can replicate it for future projects.

Get free template

The ClickUp Post-Mortem Template gives you a ready-made post-mortem document for spotting project trends. Gather your project data in the document, review it with your team, and share it with everyone afterward. Be sure to review past post-mortem documents before your next project to create even stronger work in the future.

Document project outcomes, retrospectives, and lessons learned in ClickUp Docs. Gather feedback from stakeholders or team members using ClickUp Forms.

Quick tips:

• Organize all post-mortem documents in a shared space where project stakeholders can access them—speed up the process with the right post-mortem templates
• Release all resources, including the project manager, team members, and software, from the project so they can work on other projects
• Recognize your team for their hard work

Build Better Project Workflows in ClickUp

Project phases streamline your workday, improve the quality of your team’s work, and lead to all-around better performance.

Project management software is a must-have for phased-based project management. Not only does ClickUp bring all your Projects, Tasks, Whiteboards, Chats, and Documents under the same roof, but it also supports a more structured approach to project management.

See the sanity-saving features for yourself: Create your free ClickUp Workspace now.

The post How to Master the 5 Phases of Project Management appeared first on ClickUp.

If you’ve ever struggled to define roles, align expectations, or explain what career growth actually looks like, it’s time to build a job leveling matrix.

Whether you’re in HR, running a startup, leading a team, or untangling org charts in Operations, a job leveling structure helps bring order to the chaos. It’s your secret weapon for career clarity, internal equity, and smoother scaling.

In this guide, we will discuss how to create a job leveling matrix and look at examples from different companies. The best part? You don’t have to start from scratch. ClickUp has templates and tools to make job leveling less of a headache and more of a high-five.

What Is a Job Leveling Matrix?

At its core, it breaks down roles into levels (like Junior, Mid, Senior, Lead) and competencies (like communication, problem-solving, leadership, etc.).

Each level describes what success looks like for that competency. This makes promotions less mysterious and more merit-based, and it gives employees a clear picture of how to grow, without having to guess what “doing a good job” means.

Here’s what a sample job-leveling matrix can look like for software engineers:

When everyone from HR to managers to the Engineering team uses this, the team is on the same page.

Featured Template

The ClickUp Job Family Matrix template helps organizations clearly define job roles, responsibilities, and career progression paths across different departments. It streamlines workforce planning by providing a structured overview of skills, competencies, and expectations for each job level.

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What Should a Job Leveling Matrix Include?

A solid job leveling matrix has a few key components that make it useful, fair, and actually helpful for growth conversations. Let’s walk through the must-haves, with examples to bring them to life.

Job levels

These are the “rungs” on the ladder. Job levels show progression from entry-level to leadership. You can name them “Junior,” “Mid-Level,” “Senior,” or get fancy with numbers like “Level 1–5.” Just make sure they’re consistent and understandable across roles.

Core competencies

These are the skill categories or behaviors you expect in a role—things like communication, leadership, technical skills, recruitment skills, problem-solving, or project ownership. Competencies give shape to the job beyond just task lists.

Descriptions for each competency

For every competency, spell out what it looks like at each level. How does a junior employee demonstrate “communication” versus someone in a senior role? These descriptions help people know exactly what’s expected (and what’s next).

Role-specific responsibilities

This is where you get more concrete. What actual work does someone at this level do? What are they owning? This part helps tie your matrix back to job descriptions and day-to-day expectations.

Growth signals

Include indicators of when someone might be ready to move up, like consistent performance, taking on stretch projects, or mentoring others. It takes some of the mystery out of promotions.

Titles (optional but helpful)

While titles can vary, including them can make it easier to align your matrix with job descriptions and organizational charts. Just keep it flexible—they’re signposts, not rules.

Benefits of adopting a job leveling matrix

Creating a job leveling matrix isn’t just an HR exercise—it’s a game-changer for team alignment, growth, and fairness. Here are its benefits:

• Hiring the right people – Helps recruiters and hiring managers define what a “Level 2” or “Senior” actually means—so you hire for what you need, not just what sounds impressive
• Clarity: Employees know exactly what’s expected at each level and how to grow. No more “Am I doing enough to get promoted?” confusion
• Supports organizational scaling: As teams grow, a job leveling system helps maintain organizational structure, avoid chaos, and scale culture with intention
• Fair Promotions: Helps managers make promotion decisions based on defined criteria, not gut feelings or favoritism
• Pay Equity: Keeps compensation and titles aligned with responsibilities, reducing pay gaps and role overlap

How to Build a Job Leveling Matrix (Step-by-Step)

Creating a job leveling system isn’t just about organizing titles—it’s about building a clear, fair framework for growth, performance, and expectations across your organization.

Whether you’re starting from scratch or refining an existing structure, this step-by-step process will walk you through how to design a matrix that aligns with your company’s goals and gives every employee a clear path forward.

Step 1: Define the scope and framework

Let’s kick things off by getting crystal clear on your North Star. Why are you diving into this whole job leveling process? This is your guiding light and will shape how you approach everything.

Here are some reasons you might be doing it:

• Reduce turnover: By adding structure to your organization, you give employees a clearer sense of where they stand, which can make them feel more secure and less likely to jump ship
• Level up compensation: Clarify which roles align with which salary bands, ensuring fairness and transparency
• Set clear role boundaries: Help employees and their team members understand their responsibilities—no more guessing who’s doing what
• Cut out redundancies: If multiple people are doing the same tasks without clear boundaries, the leveling matrix can help fix that

Once you’ve got your “why” locked down, you’ll want to start making some decisions about the details:

• How many levels do you need?
• How many job families (categories of roles) should you have?
• What criteria will you use to determine the levels?

Your company’s size will definitely influence this. If you’re a smaller team, you might only need three levels—junior, intermediate, and senior. But if you’re running a larger organization, five levels (with some sublevels) could be the way to go.

How ClickUp can help:

ClickUp is the everything app for work for HR teams. It helps you create the perfect system to simplify hiring, onboarding, and employee development with ClickUp’s all-in-one HR management platform.

With ClickUp Docs, you can collaborate in real time with your team to define job functions, identify skill gaps, clarify areas of responsibility, and process all knowledge in one place—without jumping between tools.

By using ClickUp Docs, teams can create organized, searchable knowledge that updates instantly. Departments can collaborate on job leveling frameworks, link Docs to specific tasks, and keep all role-related information in one place, eliminating the need to juggle multiple tools.

Step 2: Take a close look at your team’s current setup

Before you dive into creating your job leveling matrix, it’s essential to get a solid grasp of how your team is currently structured. Here’s what you’ll want to do:

• Map out the roles: Gather all the info you can from HR about the roles within your organization. This will help you build an up-to-date list of positions, their responsibilities, and where each one sits in the team.
• Connect the dots: Make sure you understand how each role links to the next. For example, figure out which employees report directly to others and how responsibilities flow from one position to another.
• Assess skills: Review what each employee needs to succeed in their current role. While you’ll find common skills, like teamwork or effective communication, each role may also require specific expertise, like project management or accounting skills.

This is the perfect time to either create or refine a competency model—a framework that outlines the skills needed for various positions across your organization.

How ClickUp can help:

 ClickUp Chat takes real-time, contextual communication to the next level. You can create Chat channels right from within a project or List, assign comments in Chat, create Tasks using ClickUp AI within Chat, and lots more.

Step 3: Define job roles and families

Next, it’s time to figure out how to group your roles. While the jobs within each family don’t need to be identical, they should share something in common.

Usually, they’re connected in one of these ways:

• Function: Like IT or HR
• Occupation: Such as sales or engineering
• Business unit: For example, customer service or R&D
• Skills or competencies: Think leadership or problem-solving

Start by collecting your job descriptions and identifying patterns. Look for jobs with similar tasks, goals, or expertise. For example, you might place both sales and marketing in the same family because they work towards overlapping business goals.

ClickUp Job Family Matrix Template

Organizing and managing a team of employees can be tricky. A key part of success lies in assigning each job to the right employees and defining job roles and hierarchies. That’s why ClickUp’s Job Family Matrix Template is a must-have tool for any HR team!

Get Free Template

This free job leveling template helps you:

• Define job categories and roles according to their skills, experience, and responsibilities
• Determine the relevancy of a job role to other jobs in the organization
• Visualize the hierarchy of teams within an organization for better understanding

Step 4: Set clear criteria for each level

Now that you’ve got your roles and families in place, it’s time to define what makes each level unique. Here’s how to break it down:

Scope of responsibility

Each level should come with a bigger set of responsibilities. For example, entry-level roles may involve handling smaller projects or assisting with daily tasks, while senior roles are expected to assume leadership, make strategic decisions, and manage high-impact projects.

Skills and competencies

The skills required for each level should increase as employees move up. For example, entry-level positions might focus on learning and executing tasks, whereas higher-level roles might require skills in strategic thinking, team management, and data analysis.

Organizational impact

Employees’ impact on the company should scale with their level. Entry-level employees typically focus on execution and supporting team efforts, while senior roles help shape strategy and contribute to the company’s broader goals.

Promotion criteria

It’s important to define what employees need to do to level up. What goals or milestones do they need to hit to move from one level to the next? This could be hitting performance targets, showing leadership potential, or mastering certain skills.

ClickUp Skills Mapping Template

ClickUp’s Skills Mapping Template is designed to provide visibility into your team’s skill sets, so that you can make informed decisions about training, development, roles, projects, and more. 

Get Free Template

This template helps teams and organizations:

• Identify, track, and map employees’ current skillsets
• Analyze employee strengths and weaknesses across roles
• Identify skill gaps and create targeted learning plans for individuals or teams

Step 5: Create the matrix structure

Now, it’s time to bring your job leveling matrix to life. This is where you design the matrix in a way that visually showcases your organization’s roles and job levels.

The goal is to make it easy for both employees and managers to understand the career development and progression paths.

At its core, your skills matrix will have two axes—one horizontal for job levels and one vertical for job levels. The intersections of these axes will be where you detail key information such as required skills, responsibilities, and impact.

Here’s an example of how this could look for a marketing team:

Let me know if you want this in spreadsheet format or adapted to a specific type of marketing (e.g., content, performance, product marketing).

How ClickUp can help:

ClickUp AI Knowledge Management serves as the central brain of your organization. Your team benefits from Connected Docs, Wikis, and the world’s most complete Work AI, yielding instant answers and ensuring that company knowledge is always available.

To power up the creation process of your matrix, you can use ClickUp Brain. This AI tool generates tailored content for your needs.

Step 6: Connect compensation to job levels

Start by gathering market data to see how your salaries compare to similar roles in your industry. You can partner with compensation experts or use tools like Glassdoor or levels.fyi to get up-to-date benchmarks.

Keep in mind that salaries will vary depending on factors such as location, team size, company revenue, and whether roles are remote or in-office.

Now, it’s time to build your compensation model:

• Outline bonuses or perks: Clarify what types of performance incentives, equity, or bonuses are tied to each level
• Set salary ranges per level: For instance, an entry-level Marketing Coordinator might earn $50K—$60K, while a Senior Marketing Manager could earn $100K—$120K
• Explain pay growth within a level: Spell out how factors like years of experience, certifications, or stellar reviews impact earning potential

How ClickUp can help:

ClickUp Mind Maps make it easier to bring structure to job levels. By visualizing the relationships between roles, teams, and workflows, you can clearly define scope and responsibilities—without unintentionally creating bottlenecks or overlap. It’s a simple way to ensure every level has purpose and clarity within the bigger picture.

Step 7: Validate and communicate the job matrix

It’s time to ensure that your framework is robust under real-world conditions and doesn’t just look good in a document.

Start by validating it. Share the draft with key stakeholders: department heads, HR professionals, and even a few trusted employees across different roles. Ask them: Does this reflect our actual work? Are the levels realistic? Are the responsibilities clear? Their feedback will help you catch any blind spots or confusing gaps.

Then, communicate it, loud and clear. A shiny new matrix won’t do much if it’s hidden away in a folder. Roll it out company-wide. Host a walk through session, create a dedicated page in your internal wiki (hello, ClickUp Docs!), and link it to performance review resources.

How ClickUp can help:

That’s where tools like ClickUp Clips come in. Leaders and HR teams can record short, on-screen walkthroughs to clarify role expectations, skill requirements, or growth paths at each level. No lengthy documentation or meetings required—just clear, visual guidance delivered instantly.

Make sure every employee understands how they fit into the matrix, what growth looks like, and how they can level up.

Job leveling examples

Let’s explore how job leveling works in practice at real companies of different sizes: a startup, a mid-sized company, an enterprise organization, and ClickUp.

We’ll use real examples and include various roles—from engineering and product to design and customer success— to illustrate the contrast.

1. PostHog

Employees: 50

PostHog has a very flat structure. Employees are expected to operate autonomously, and job titles reflect responsibility more than seniority. The company doesn’t publish a formal leveling guide, but internal documents and GitHub discussions offer insight into how they evaluate impact

Example: Engineering team

• Engineer: No level label — generalist engineers with full ownership of features
• Senior Engineer: Identified by impact and ownership (e.g., leading the plugin architecture or session replay infrastructure)
• Engineering Lead: Leads a vertical like infrastructure or frontend, and makes architectural decisions
• No explicit Staff/Principal tracks yet

Note: PostHog uses compensation bands based on responsibility, not title.

2. Webflow

Employees: 600+

Webflow has adopted more formal levels as it has scaled, especially in Product, Design, and Engineering. While not publicly published, roles can be inferred from job posts, manager interviews, and internal frameworks shared by former employees.

Product Management

3. ClickUp

Employees: 1000+

ClickUp uses job levels similar to other modern SaaS companies (e.g., Stripe, Notion, Airtable), with an emphasis on scope and ownership over tenure. ClickUp focuses on outcome-based progression: level increases are tied to business impact and cross-functional leadership.

Example: Engineering team

4. HubSpot

Employees: 7000+

HubSpot is a leading CRM and marketing automation platform with over 7,000 employees globally. It has a mature Customer Success organization with well-defined levels and responsibilities, tailored to both SMB and enterprise clients.

Example: Customer Success Team

Notes:

• ICs and managers have parallel growth tracks.
• Promotions are based on customer outcomes (e.g., retention, expansion), team impact, and leadership behaviors.
• HubSpot publishes some career frameworks internally and encourages internal mobility.

5. Microsoft

Employees: 220,000+

Microsoft has one of the most widely documented and structured leveling systems. Roles use “L” level codes, and there are distinct IC and management tracks in every function.

Example: Design team

Note: Microsoft IC vs. management track divergence begins at L63.

Common Mistakes to Avoid

Even with the best intentions, job leveling frameworks can go off course. Here are the most common mistakes companies make — and how to steer clear of them:

1. Overcomplicating the framework

Trying to include every nuance or scenario can lead to bloated, unusable matrices. Stick to clear, scalable criteria that reflect real responsibilities.

2. Basing levels on only tenure instead of impact

Years of experience ≠ level. Promotions should reflect increasing scope, complexity, and influence — not just time served.

3. Using vague language

Words like “sometimes leads” or “often collaborates” are subjective and hard to evaluate consistently.

4. Ignoring cross-functional alignment

If only engineering had a leveling matrix while Marketing and Design do not, internal equity and collaboration suffer.

5. Skipping input from ICs and managers

Top-down matrices often miss the realities of day-to-day work. ICs and front-line managers offer critical insights into what each level really entails.

6. Not revisiting the matrix over time

As your team scales, the scope of roles will evolve. A static matrix becomes outdated fast.

7. Confusing job leveling with performance reviews

Levels define expectations; performance reviews evaluate how well someone meets those expectations.

Also Read: Top Strategic Questions to Ask in an Interview

Build a Leveling Matrix on ClickUp that Grows With You

Creating a job leveling matrix isn’t just an HR exercise — it’s a powerful way to bring clarity, consistency, and fairness to how your team grows.

And the best part? You don’t need to start from scratch or juggle spreadsheets to manage it. With ClickUp, you can build your job leveling matrix in a dynamic Doc, link it directly to role descriptions, goals, and performance reviews, and collaborate with your whole team in one place.

Templates for HRs, Docs, Chat, and Clips? All built-in—so your framework actually gets used, not just filed away.

Ready to bring structure to your team’s growth? Sign up for ClickUp for free and start building your leveling matrix today.

The post How to Create a Job Leveling Matrix for Your Team appeared first on ClickUp.

The are plenty of successful channels that practice faceless digital marketing (think The Infographics Show or WatchMojo, for example). They’ve proven that you don’t need a face to build a loyal audience. Imagine sharing your unique insights, entertaining stories, or valuable knowledge with the world, all while maintaining complete anonymity.

In this guide, we will walk you through the essential steps in creating a faceless YouTube Channel.

From selecting the perfect niche that resonates with your passions, to setting up a professional-looking YouTube channel, to crafting engaging videos that captivate your audience, all without ever having to step in front of a camera.

Let’s get started!

Understanding a Faceless YouTube Channel

Creators who want to keep their identity private can start a faceless YouTube channel.

Here, they don’t show themselves or share personal information. Instead of being on-screen, these channels use voiceovers, animations, stock footage, screen recordings, and text overlays. This approach lets the audience focus more on the content itself rather than on who is presenting it.

Faceless YouTube channels are becoming more popular as creators look to protect their privacy while still delivering quality content. Staying anonymous shields them from public scrutiny and unwanted attention, allowing them to focus solely on creating engaging material.

If this sounds like something you’d be interested in, keep reading. Because, if done right, this anonymity-driven strategy opens new opportunities for those who prefer to work behind the scenes but still want to connect with a large audience on YouTube.

Featured Template

Keep ideas, files, graphics, and drafts all in one place, and make collaboration effortless with ClickUp’s YouTube Template

This template is designed to help you manage video content in one place, collaborate with teammates on individual tasks or larger video projects, and track progress as you bring ideas from pre-production to post-production.

Get Free Template

Benefits of Starting a Faceless YouTube Channel

Faceless channels are gaining popularity, and for all good reasons. Let’s look at the key benefits of embarking on a faceless YouTube journey:

• Protects your privacy and identity while still allowing you to reach thousands, or even millions, of viewers

• Reduces fear of judgment or personal criticism, enabling more honest and creative content delivery

• Ideal for camera-shy individuals who still want to share tutorials, reviews, commentary, or storytelling

• Opens doors to creative formats like whiteboard animations, screen recordings, how-to videos, compilation videos with AI voiceovers, and more

• Offers creative freedom to experiment with styles, voices, and formats without being tied to a personal brand or on-screen presence

• More budget-friendly. No need for DSLR cameras, tripods, lights, or studio setup

• Allows you to scale faster by outsourcing voiceovers, video edits, or even full content creation to freelancers or tools

• Easier to delegate or automate using AI tools for the scripting, editing process, and narration. AI-powered tools like ClickUp help streamline the content creation process and automate workflows

How to Start a Faceless YouTube Channel?

Starting a faceless YouTube channel involves several essential steps. Let’s discuss this in detail one by one:

Step 1: Choose your niche

Choosing a profitable niche is a crucial step in starting a successful faceless YouTube channel. A niche represents a focused segment of content that caters to specific interests or needs.

Start by identifying your passions and areas of expertise. What topics do you enjoy researching or discussing?

For instance, if you love technology and gadgets, a tech review channel could be a perfect fit. This allows you to share insights, tutorials, and reviews without ever showing your face, using screen recordings and voiceovers instead.

Next, conduct market research to assess the demand and competition within your chosen niche. Use tools like Google Trends to analyze search interest over time.

Additionally, explore sub-niches to find less competitive areas. If the broader category of “fitness” seems saturated, consider focusing on “home workouts for beginners” or “yoga for stress relief.” These sub-niches can help you target a specific audience looking for tailored content.

Remember, the key is to balance your interests with market demand. A profitable niche aligns with what you’re passionate about and what viewers are searching for.

Step 2: Define your target audience

A clear understanding of your target audience lays the foundation for a successful faceless YouTube channel. When your content speaks to the right people, growth becomes a whole lot easier.

Start by reviewing demographic data like age, location, and interests using YouTube Analytics. This insight helps you align your content strategy, topics, tone, and formats with what your viewers actually want.

Go a step further and create simple audience personas.

For example, if your channel focuses on tech reviews, your persona could be a 30-year-old gadget enthusiast who values quick, unbiased opinions. Use this persona to guide everything from video titles to thumbnail design.

Pro Tip: Use ClickUp’s User Research Plan Template to organize audience research, define your target viewer profiles, and validate your YouTube niche — all in one place.

Get Free Template

Step 3: Set up your YouTube channel

Setting up your YouTube channel the right way helps establish credibility and ensures your faceless content still feels personal and professional.

1. Create a dedicated Google account
Start a new YouTube account with a Google account made specifically for your channel. This keeps your content, analytics, and brand assets organized and separate from your personal inbox.

2. Choose a clear, brandable channel name
Pick a name that reflects your niche and tone. For example, if you’re creating minimalist lifestyle videos, something like “Simply Flow” or “Clutterless Living” could work well. Keep it short, easy to remember, and ideally searchable.

3. Add professional channel branding
Upload a logo and banner that match your content style and resonate with your target audience. Use free tools like Canva or Adobe Spark for DIY branding. Even faceless creators should feel recognizable through visual cues.

4. Write a compelling channel description
Clearly explain what your channel offers, what makes it unique, and what makes your channel worth following. A strong mission and value promise help attract and retain the right audience.

Here is an example channel description for a productivity-focused faceless YouTube channel created by ClickUp Brain:

5. Organize your channel homepage
Use featured sections to highlight popular uploads, playlists, or your latest series. This helps new visitors quickly understand your content style and binge on videos that are up their alley.

6. Upload a faceless but impactful channel trailer
Create a short intro video that explains who the channel is for, what it covers, and why they should subscribe. Use stock footage, voiceovers, or text animations, no face needed.

Step 4: Create high-quality faceless videos

Faceless videos don’t mean low effort. To keep viewers hooked, these videos still need thoughtful scripting, clear audio, and engaging visuals. Let’s break down how to bring it all together.

1. Writing engaging scripts

Your script sets the tone for everything from visuals to voiceovers. Instead of starting from scratch each time, you can use AI tools like ClickUp Brain to generate creative script ideas, intros, and talking points in seconds.

Once you have the bones of your script, organize and refine it inside ClickUp Docs. You can create reusable templates for different formats like tutorials, explainers, or storytelling videos.

This keeps your content structured, consistent, and easy to scale.

2. Recording voice-overs and adding background music

In faceless YouTube videos, voiceovers play a vital role in capturing the audience’s attention and successfully delivering your message. To preserve anonymity while still presenting top-notch audio content, employing AI-generated voiceovers is an advantageous approach.

For step-by-step videos, walkthroughs, or tutorials, record directly inside an AI video generator.

Pro Tip: Use ClickUp Clips for capturing your screen with voice narration, whether you’re explaining a workflow or sharing a quick process demo.

When adding background tracks, choose royalty-free music that matches your content’s tone. For example, use calming ambient music for meditation videos or light beats for how-to videos. Keep the background music low to make sure your voice stays clear.

3. Editing and enhancing your videos

Good video editing can transform even basic footage into a professional-looking video. Focus on clean cuts, well-paced transitions, and visuals that support your narration.

Add overlays, animated text, or on-screen highlights to emphasize key ideas. Use captions to improve accessibility and retention, especially since many users watch on mute.

For faceless formats like animated explainer videos or listicle-style videos, use consistent visual elements like icons, color themes, or cutaway stock footage to maintain visual interest.

You can use AI-powered video editing software like Pictory or Runway for speed and simplifying the editing process. In fact, 69% of content creators believe AI-driven video editing tools help them post videos at least twice as often, leading to a boost in engagement and a 54% faster workflow.

4. Optimizing your videos for YouTube SEO

To make your faceless videos easier to discover, follow these proven YouTube SEO practices:

• Use target keywords early in the video titles: Research relevant keywords and start your title with your main keyword, and preferably keep it under 60 characters for visibility in search engine results and compatibility with YouTube’s algorithm

Viewers should know what the video is about instantly, especially if your channel doesn’t show your face

• Include the keyword in the first 25 words of your description: This helps YouTube understand what your video is about right away

• Write a description that’s at least 250 words
  Summarize the video, offer extra resources, or add timestamps to increase engagement

• Add 5–8 relevant tags
  Use a mix of broad and specific keywords related to your video topic. Don’t overuse tags or add unrelated trending terms. Example tags for a lifestyle channel could be: minimalism, apartment living, small space hacks, no face YouTube, etc

• Create high-converting custom thumbnails
  Crafting custom thumbnails adhering to an optimal resolution of 1280×720 pixels within a ratio of 16:9 can markedly improve click-through rates. Also, use bold text, contrasting colors, and minimal design to catch attention

Pro Tip: Use ClickUp’s YouTube Thumbnail Template to organize thumbnail creation and design assets for each video.

Get Free Template

Step 5: Schedule and track video releases

Consistency is key to YouTube growth. Whether you’re uploading weekly tutorials or biweekly explainers, sticking to a consistent upload schedule builds viewer trust and keeps your channel in the algorithm’s favor.

With ClickUp Calendar, you can plan your video release timeline, set deadlines, and keep your content pipeline flowing without missing a beat.

Use Clickup Automation and Recurring Tasks to simplify repetitive steps like weekly uploads or reminders for thumbnail creation. Stay on top of every phase by tracking video status and deadlines in ClickUp List or Board views, making it easy to collaborate and manage progress at a glance.

Step 6: Analyze performance and make improvements

To grow your faceless YouTube channel, you need to track what’s working and what’s not. Head to YouTube Analytics to review key metrics like watch time, audience retention, click-through rates, and traffic sources. These insights help you fine-tune titles, thumbnails, and content style based on real viewer behavior.

Regularly reviewing your top-performing videos can reveal patterns you can replicate, while identifying low-performing content shows you where to pivot. Keep your improvements intentional, test one change at a time, and measure the results.

Pro Tip: ClickUp Dashboards offer a clear visual overview of your video performance. Customize cards to track metrics like video views over time, average watch duration, or subscriber gains. For example, you can set up a card comparing performance across recent uploads to spot top performers.

You can also build internal dashboards to monitor content production workflows, such as delayed tasks or missed publishing dates, helping you identify bottlenecks and adjust your calendar efficiently. This all-in-one visibility ensures you’re making data-informed improvements to both your content and process.

Step 7: Promote your faceless YouTube channel

Once your faceless videos are live, promoting them is essential to grow your audience and improve engagement. Below are some video marketing strategies for you to consider,

Consider creating YouTube Shorts to leverage trending topics and attract more viewers to your main content. Here is a YouTube short example of a quick tutorial:

Sharing behind-the-scenes content, teasers, and interacting with followers can help keep your audience engaged. Respond to comments, ask viewers what topics they’d like to see next, or use polls to involve them in your content to build a loyal and interactive community.

Cross-promoting your content on social media platforms like Twitter, Instagram, and TikTok can broaden your audience reach and drive more traffic to your YouTube channel.

Also, collaborating with other YouTubers can enhance your visibility and introduce your content to new viewers. Consider guest voiceovers, channel shoutouts, or playlist swaps.

Actively promoting your channel and engaging with your audience helps build a loyal following and grow your faceless YouTube channel effectively.

How to Monetize Your Faceless YouTube Channel?

Once your channel starts gaining views and subscribers, it’s time to think about monetization.

The most common path is joining the YouTube Partner Program. Once you meet the eligibility criteria of 1,000 subscribers and 4,000 watch hours, you can start earning through ads. Keep uploading consistently and create high-quality content and binge-worthy playlists to increase watch time.

Affiliate marketing is another popular monetization strategy. You can include affiliate links in your video descriptions and earn commissions when viewers make a purchase. This works well for tutorial or review-style faceless channels.

Sponsored content is also lucrative. Brands often look for niche YouTube creators to promote their products. Having a media kit ready helps you pitch to potential sponsors professionally.

You can also sell digital products like eBooks, templates, or online courses. Educational faceless channels are especially well-positioned for this.

Another effective strategy is focusing on merchandise sales. As your channel grows, merchandise sales can enhance sustainability by diversifying income streams.

Lastly, explore YouTube channel memberships. You can offer members-only content, behind-the-scenes updates, or downloadable assets to loyal fans.

Faceless YouTube Channel Ideas and Examples

Picking the right niche is one of the first big steps in building a faceless YouTube channel. The good news? You’ve got tons of great options. Whether you’re into storytelling, tech, or motivational videos, you can create amazing faceless videos without ever turning on your camera.

Take MotivationHub (3.5M subscribers), for example. They mix powerful voice-overs with cinematic clips to create videos that really fire people up. No face, just pure motivation.

Then there’s The Infographics Show (15M subscribers), turning complex topics into fun, animated explainers that are super easy to follow.

If science and philosophy are more your thing, Kurzgesagt – In a Nutshell (24M subscribers) is a great example. Their beautifully animated videos make learning addictive.

Or check out CodeBullet (3.2M subscribers), a tech creator who keeps it funny and nerdy with voiceovers and quirky animations—perfect if you love coding and want to keep it casual.

These channels prove that with the right mix of visuals, voice, and value, you can grow a loyal audience. Analyzing successful faceless YouTube channels like these can provide valuable insights and strategies for your own channel.

Here are some faceless content ideas for you to explore:

• Motivational videos with inspiring speeches and visuals

• Educational content covering science, history, or finance

• Tech tutorials or coding projects using voiceovers and screen shares

• Animated storytelling or documentary-style content

• Business and marketing insights for entrepreneurs and professionals

Common Mistakes to Avoid When Managing Your YouTube Channel

Starting a faceless YouTube channel is a rewarding challenge, but there are common mistakes that can hinder your growth. Avoiding these pitfalls will help you stay on track and build a more successful channel:

1. Inconsistent posting schedule
One of the biggest mistakes is not sticking to a consistent posting schedule. If your uploads are irregular, viewers may forget about your channel. Create a content calendar, plan and stick to a routine, whether it’s weekly or bi-weekly.

Pro Tip: Use the ClickUp Content Calendar Template is a powerful tool for planning, organizing, and tracking content throughout the year.

YouTube creators can schedule uploads like ‘Monday Tutorials’ or ‘Festival Specials’ and align with key events like Christmas or year-end recaps. It offers tags for video types (tutorials, vlogs) to maintain a balanced mix and customizable tasks and statuses to suit your workflow./image with

Get Free Template

2. Poor audio quality
When you’re not on camera, your voice is your main connection to your audience. If your audio is muffled or unclear, it can drive viewers away. Invest in a quality microphone, AI voice tools for consistent sounds, and make sure to edit out background noise.

3. Not defining your niche
A faceless channel thrives when it has a clear niche. Avoid trying to cover too many topics. If you’re doing tech content, narrow it down to specific gadgets or tech news instead of covering everything in the tech world. This helps attract a dedicated target audience.

4. Weak thumbnails and titles
Your thumbnail and title are the first things people notice. If they don’t catch attention, viewers won’t click. Make sure your thumbnails are bright, clear, and convey what the video is about.

5. Ignoring SEO best practices
Without proper SEO, your videos will be hard to find. Don’t skip on research and include your main keyword in the title, description, and tags.

6. Not analyzing video performance
Many creators neglect to analyze their video performance, which results in missed opportunities for improvement. By looking at which videos perform best, you can adjust your content strategy to focus on what your audience loves.

Avoid these mistakes to produce high quality videos , and you’ll be on your way to building a successful faceless YouTube channel.

Why ClickUp Helps You Stay Organized as a Faceless Creator

Staying organized is essential when you’re running a YouTube channel without showing your face. With ClickUp, an all-in-one project management software for video production, you can generate content ideas, write scripts for videos, and manage publishing schedules. No more jumping between scattered apps.

Use ClickUp Docs and ClickUp Brain to outline and auto-generate scripts based on your content plan. Store voiceover notes, reference links, and visual ideas all in the same doc, so you always have context at your fingertips.

For video recording or screen tutorials, ClickUp Clips lets you capture your screen and narrate in real-time, perfect for creating walkthroughs or tutorials without needing to be on camera.

Collaboration is also seamless. You can assign tasks to editors, thumbnail designers, or voiceover artists, and keep track of their progress through shared boards and timelines.

With features like ClickUp Chat you can collaborate with stakeholders, leave comments, update statuses, and ensure nothing falls through the cracks.

Want to simplify production even further? Turn into a video production pro with ClickUp’s YouTube Video Production template.

Get Free Template

• Assign tasks for scripting, voiceovers, editing, and thumbnail creation
• Set due dates to stay on a consistent upload schedule
• Track progress across each production phase with List or Board views
• Automate repetitive steps and streamline collaboration if you work with freelancers or a team

Also, the ClickUp Video Production WBS Template is a solid tool that breaks down workflows into manageable tasks. It covers pre-production, production, and post-production phases, ensuring a consistent YouTube content strategy.

Assign tasks to team members, collaborate seamlessly with internal teams and external stakeholders, and define every small activity involved in your video production process.

Whether you’re a solo creator or part of a small remote team, ClickUp makes it easier to stay focused, save time, and scale your faceless channel with confidence.

Launch Your Faceless YouTube Channel with Confidence

You don’t have to be on camera to make an impact on YouTube. Faceless channels can educate, entertain, and inspire just as powerfully with great storytelling, solid visuals, and consistent value, leading to a successful YouTube channel.

Stay focused on what matters: knowing your audience, creating high-quality content, and showing up regularly. Use your strengths, like scripting, editing, or animation, and keep testing new ideas until you find what clicks.

To stay organized, use AI-integrated tools like ClickUp to plan scripts, manage your entire video workflow from idea to upload, and record quick updates or instructions. Everything you need is in one place. Get started with ClickUp for free now!

The post How to Start a Faceless YouTube Channel in 2025 appeared first on ClickUp.

We rely on a blend of real-time and asynchronous communication to stay connected across different time zones and work schedules. 

Slack could’ve been a great tool for unifying our conversations, but it lacks the robust set of team collaboration features our workflow demands. Its overwhelming number of channels and constant notifications don’t help either.

With these challenges in mind, we’ve been testing various Slack alternatives that could better support our team communication. 

Based on our team’s research and my experience, we’ve compiled a list of the 50 best tools. Whether you’re looking for a tool to support video conferences, screen capturing, chatting, media sharing, or something that does them all, we’ve got your back. Let’s explore!

Slack Limitations 

Before we get to the list of tools, let’s go over some of the issues we’ve experienced with Slack:  

1. Communication and task management/project management aren’t connected

Slack is primarily designed for messaging and doesn’t offer any built-in tools for task and project management. 

While you can communicate with your team in real time, managing tasks or tracking progress often requires integrating third-party apps like ClickUp, Asana, or Monday.com. 

2. Messages may get missed because of information overload

Slack’s channel-based structure can quickly become overwhelming, especially for large teams. 

With multiple channels, direct messages, and relentless notifications, it’s easy for important messages to get lost in the noise. 

3. It’s not a budget-friendly option

Given that it’s a communication-only tool, Slack is expensive. You’ll need other tools to manage your work. 

Slack comes with a free plan, but it doesn’t allow you to access messages and files older than 90 days. If your business requires ongoing access to past conversations and documents (as is the case for us), the free version is too restrictive.

Despite investing time to learn how to use Slack and employing the best Slack hacks, we couldn’t find a way out. 

The downsides prompted us to look for an alternative to Slack. The tools we’ve listed here address these issues, promoting effective communication and team collaboration.

Slack Alternatives at a Glance

The 50 Best Slack Alternatives

We’ve divided our shortlisted Slack competitors into six categories: best overall Slack alternative, best for team chat, best for video conferencing, best for calls, best for screen recording, and best for unified communication. 

Best Overall Slack Alternative

In our hunt for the best Slack competitor, our primary lookout was for a tool that, unlike Slack, would keep our conversations and work on the same platform. 

After trying out hundreds of team collaboration tools, we figured that there’s only one that ticks all the boxes and goes beyond: ClickUp.

From managing both sync and async communication, turning ideas/conversations into tasks, to reducing the hassle of a cluttered toolkit—ClickUp truly changed how our remote and hybrid teams work, especially after the launch of ClickUp Chat. 

1. ClickUp

When using ClickUp, ideas and action go hand in hand. Thanks to ClickUp Chat, our projects and conversations aren’t just connected, they have now converged onto a single platform. 

With this all-in-one messaging app you no longer have to switch between a messaging tool and a task management tool. 

Get Started with ClickUp Chat

Integrating ClickUp Chat into our Workspace has helped us:

1. Streamline team communication 

The all-new ClickUp Chat offers all the features a chat app brings to the table and more. It empowers us to: 

• Hop into 1:1 audio and video calls or group conversations with specific people with real-time chat channels
• Create room for conversation in any Space, Folder, or List right within ClickUp, or create a new Space for chats that aren’t attached to anything else
• Add anyone to work conversations with @mentions and assigned comments 
• Keep chats organized with Threads (nested conversations) and locate information quickly
• Get an overview of all messages currently assigned to each of us on the FollowUps page 

2. Stay on top of context with async communication

In large teams such as ours, conversations run parallelly across channels. With so much going on, it’s difficult to remember the context of messages/tasks. Here’s how ClickUp Chat addresses this:

• Link messages with tasks and keep the context tied together

• Embed webpages, spreadsheets, videos, and other assets into chats for easy access. See all links and attachments conveniently grouped for quick reference
• Share company updates and announcements by creating long-form, async content with Posts (as part of Chat threads)

Our team members know that they can access important conversations from a centralized location, and they can also understand the context of a conversation/task even if they aren’t participating in the discussion in real time. 

A stable async communication system like this lets us slow down and stay focused on the task at hand instead of living in fear of missing out on critical team conversations.

3. Save time with ClickUp Brain

Sorting through chats and taking action manually used to consume a big chunk of our schedule. ClickUp Brain, ClickUp’sAI assistant, has managed to speed up a bunch of tedious tasks. It helps us: 

• Create a task from a message with a single click—write the name of the task, description, and link to the chat context automatically (manual task creation is also an option, but I find the AI-assisted feature more convenient)

• Get instant answers to queries related to a particular chat channel or our entire workspace and connected apps 
• Catch up with work updates after I return to work from a break. ClickUp Brain offers an overview of important topics or action items I need to work on (through the AI CatchUp feature)

For video and audio calls with my team, it’s SyncUps to the rescue. It lets me get on a call directly from my workspace, share my screen, link to tasks in the SyncUps chat, and assign comments to team members. 

I also save time on note-taking. ClickUp posts an AI-generated summary and creates action items from our discussion. 

Apart from ClickUp Chats, ClickUp Clips come in handy to improve team collaboration. 

When I need to clarify something or provide feedback to a team member, instead of typing long text, I capture my screen and record audio conveniently, using Clips. I no longer have to jump into ‘quick calls’ unless it’s necessary. 

We can transcribe clips with ClickUp Brain, comment on clips to initiate a conversation, and convert a clip into a task. Every clip we record in a comment, ClickUp Task, or ClickUp Doc gets stored in the Clips Hub. 

Get Started

ClickUp best features

• Customize chats that display in your sidebar; follow and unfollow chats as needed 
• Choose between global chat notifications or individual chat notifications 
• Set statuses to indicate your availability in the workspace and let teammates know if you’re out of office, in a meeting, or available to connect 
• Check chat history, previously uploaded files, calendar, and assigned tasks from the direct message headers (DMs with team members)
• Save messages that you create but don’t send as drafts; access them from the Drafts tab

ClickUp limitations

• The mobile app doesn’t yet offer all the features available in the desktop app 

ClickUp pricing

ClickUp ratings and reviews

• G2: 4.7/5 (9,000+ reviews)
• Capterra: 4.6/5 (4,000+ reviews)

Best for Team Chat

2. Microsoft Teams 

Every Microsoft Teams channel comes with a Posts tab. When trying my hand at the tool, I created several channels for our departments, such as sales, marketing, content, and so on. The Posts feature works as a large group chat—a simple way to share messages with all the people on the channel. 

Replies to a channel message stayed attached to the original post. This made it easy for anyone reading the conversation to follow the entire thread.

Microsoft Teams best features

• Highlight messages with formatting options such as bold, italicize, and underline 
• Filter conversations based on unread messages or @mentions 
• Hide, mute, or delete a chat chat/chat thread 
• Quickly access files (shared via chats) through OneDrive

Microsoft Teams limitations

• The user interface feels intimidating for beginners 

Microsoft Teams pricing

• Microsoft Teams Essentials: $4/month per user 
• Microsoft 365 Business Basic: $6/month per user 
• Microsoft 365 Business Standard: $12.50/month per user  

Microsoft Teams ratings and reviews

• G2: 4.3/5 (15,000+ reviews)
• Capterra: 4.5/5 (9,000+ reviews)

3. Google Chat

For teams using Google Workspace for communication, Google Chat is a good option for group conversations and one-on-one communication. 

The tool helped me exchange files, share video links, send animated GIFs, and more. If I wanted to get input from someone new in a group conversation or space, I could easily include them by adding them to the member list. 

​​Google Chat best features

• Create discoverable spaces (e.g., watercooler, company sports team, new hires space, etc.) that team members can join based on their interests 
• Create group tasks within a space and assign them to space members 
• Collaborate on Google Docs and Google Sheets via chats
• Start video meetings through Google Meet directly from chats 

Google Chat limitations

• Heavily reliant on the Google ecosystem 

Google Chat pricing

• Business Starter: $7.20/user per month (Google Workspace)
• Business Standard: $14.40/user per month (Google Workspace)
• Business Plan: $21.60/user per month (Google Workspace)
• Enterprise: Custom pricing (Google Workspace)

Google Chat ratings and reviews

• G2: Not enough reviews 
• Capterra: 4.4/5 (2,000+ reviews)

4. Mattermost 

Apart from offering general features like messaging and calls within channels, Mattermost serves as a collaboration hub. It helped our dev team improve internal communication. 

From rich markdown formatting and multi-language code syntax highlighting to seamless code snippets and file sharing, our developers found the tool super-convenient to use across the development lifecycle. 

Mattermost best features

• Get access to unlimited and searchable message history 
• Enjoy native audio calling and screen sharing in chat channels
• Sync across web, desktop, and mobile
• Choose from self-hosted or secure cloud deployment options

Mattermost limitations

• Notifications in the mobile app need improvement 

Mattermost pricing

• Free
• Professional: $10/month per user (billed annually)
• Enterprise: Custom pricing 

Mattermost ratings and reviews

• G2: 4.3/5 (300+ reviews) 
• Capterra: 4.5/5 (100+ reviews) 

Compare Slack Vs Mattermost!

5. Clariti

Clariti stands out as one of the best Slack alternatives for team chat by offering a unique, context-rich communication platform. Unlike traditional chat apps, Clariti combines emails, chats, files, and calendar events into topic-based hybrid conversations. This helps teams maintain clarity and continuity without switching between apps. With built-in voice calls, screen sharing, and smart integrations, Clariti is ideal for teams seeking a unified and distraction-free workspace. It’s particularly valuable for businesses aiming to reduce email clutter and enhance collaboration across remote or hybrid environments.

Clariti best features

• Hybrid Conversations: combine emails, chats, and files by topic.
• Contextual AI: automatically adds context to every communication.
• Built-in Calls & Screen Sharing: collaborate without switching tools.
• Email in Chat: embed emails directly within chat for clarity.

Clariti limitations

• No mobile app

Clariti pricing

• Free basic version
• Premium starts from $9/user/month

Clariti ratings and reviews

• G2:  4/5 (1 review)
• Capterra: 4/5 (1 review)

6. Flock 

When there are multiple time-sensitive tasks in my schedule, it gets difficult to keep a tab on them. While testing Flock, I used the tool to set reminders for myself. It also gave me the option to set reminders for teammates or the entire team—a simple yet effective feature to keep the team on track with upcoming deadlines.

Another feature that stood out was Flock’s All Channel—it displayed all of my new messages at once, irrespective of which channel they belonged to. It helped me get a quick look at all of the pending messages I received when I was out of office. 

Flock best features

• Create public and private channels 
• Start a video call directly from chat
• Search through chats with Flock’s advanced search capabilities 
• Find and access Google Drive files/folders from within Flock

Flock limitations

• Notification customizations are missing 

Flock pricing

• Pro: $6/month per user 
• Enterprise: $10/month per user 

Flock ratings and reviews

• G2: 4.4/5 (200+ reviews) 
• Capterra: 4.5/5 (300+ reviews) 

7. Twist 

Slack channels often become distracting, hindering my deep work sessions. 

Twist’s async-only communication app emerges as a viable Slack alternative here. Yes, the tool doesn’t support real-time messaging!

Its hyper-focused threads keep our team’s discussions on-topic and neatly organized. When I browsed through my messages, it never felt overwhelming. I also loved the flexibility to organize channels based on my preferences—by topic, project, or client. 

Twist best features

• Pin important messages 
• Rename or leave conversations in a single click
• Share code snippets with the tool’s dev-friendly formatting 

Twist limitations

• Doesn’t work for teams that need real-time communication 

Twist pricing

• Free plan
• Unlimited: $8/month per user 

Twist ratings and reviews

• G2: Not enough reviews 
• Capterra: 4.3/5 (30+ reviews)

8. Ryver 

On Ryver, I could create three types of channels—Forums for company-wide communications, Groups for private conversations with teammates, and People for one-on-one interactions. 

I also liked the basic task management features of the tool, such as turning conversations into actions. 

Ryver best features

• Enjoy unlimited file sharing
• Create as many tasks as you like 
• Hop into voice and video calls and share screen 
• Share files directly from Google Drive or Dropbox 

Ryver limitations

• UI needs to be more user-friendly 

Ryver pricing

• Starter: $34.50/month (Up to 12 users)
• Standard: $64.50/month (Up to 30 users) 
• Enterprise: Custom pricing 

Ryver ratings and reviews

• G2: 4.4/5 (100+ reviews)
• Capterra: 4.4/5 (40+ reviews) 

9. Zoho Cliq 

A part of the Zoho Suite, Zoho Cliq allowed us to connect with internal teams and manage external communication with vendors and agencies. 

With Cliq’s admin panel, I could customize the overall experience—such as setting up our own domain, brand assets, and themes. 

Zoho Cliq best features

• Offer an information repository for employees 
• Create customizable messaging channels 
• Connect with people across time zones with async voice and video messages 

Zoho Cliq limitations

• Lags occasionally while handling large files 

Zoho Cliq pricing

• Professional: $2/month per user 
• Enterprise: $4/month per user
• Standard: $18/month for 25 users

Zoho Cliq ratings and reviews

• G2: 4.4/5 (200+ reviews) 
• Capterra: 4.6/5 (80+ reviews) 

10. Chanty 

Chanty is a mobile-first tool that I found particularly useful for internal communications. It’s similar to WhatsApp, but it’s also available offline, making it easier for frontline workers or for those operating from low-connectivity areas.

During our testing, every time I had a new idea to discuss with my team, I’d post a real-time survey or poll to get insights. This feature would be a great fit for time-sensitive projects or industries where you need quick approvals/feedback. 

Chanty best features

• Share instant work updates and other vital information via Newsfeed 
• Sync the app across smartphones, tablets, and in-store kiosks
• Empower the field team to directly connect with headquarters with the employee directory 
• Keep track of tasks with a Kanban-style task manager 

Chanty limitations

• Limited integrations

Chanty pricing

• Free
• Business: $4/month per user

Chanty ratings and reviews

• G2: 4.5/5 (40+ reviews)
• Capterra: 4.7/5 (30+ reviews) 

11. Discord 

Originally designed for gamers, Discord’s simple interface and customizability make it a good option for team or community communication. 

The Slack alternative combines text, calls, video chat, and gaming, all into a single group chat. Instead of using it for work, I tested it as a platform where team members can unwind post work, play games, and chat with their work buddies, and everyone loved the experience. 

Its low latency, high-quality streaming option made me feel like I was in the same room with my teammates. It is a great way to watch a movie together, play a game, or brainstorm an event in real time with team members from around the world. 

Discord best features

• Use custom emoji, stickers, and soundboard effects in chats 
• See which team members are hanging around online or playing games 
• Switch between phone, PC, or gaming console
• Set a unique avatar in  chats 

Discord limitations

• May not be suitable for

Discord pricing

• Free
• Basic: $9.99/month per user 

Discord ratings and reviews

• G2: Not enough reviews 
• Capterra: 4.7/5 (400+ reviews) 

Compare Slack Vs Discord!

Best for Video Conferencing

12. Zoom 

Zoom has been a go-to solution for our video conferencing needs. Its high video quality and user-friendliness drew me in initially, but I stayed for the meeting analytics feature.

The Rooms Dashboard has been a great addition to our workflow. From tracking meeting room usage by minutes to monitoring feedback from Zoom Rooms users, it seamlessly manages the video meeting experience for us. 

Zoom best features

• Attach pre-reads and agendas to meeting invites on Zoom Workplace
• Carry on meetings on the go with the Zoom mobile app, which supports Apple CarPlay and Android Auto
• Collaborate with team members before, during, and after meetings using Zoom Team Chat
• Generate meeting captions in multiple languages

Zoom limitations

• Pricing tiers get expensive as you scale up

Zoom pricing

• Basic: Free
• Pro: $14.99/month per user 
• Business: $21.99/month per user 
• Business Plus: $26.99/month per user
• Enterprise: Custom pricing

Zoom ratings and reviews

• G2: 4.6/5 (55,000+ reviews)
• Capterra: 4.6/5 (13,000+ reviews)

13. Google Meet 

Ideal for Google Workspace users, Google Meet stood out for me because of its in-call collaboration features. 

I could start a poll or Q&A session, brainstorm using a whiteboard, or break out into separate rooms from an ongoing meeting. 

Google Meet best features

• Create meetings directly from Google Docs, Sheets, and Slides
• Use ‘take notes for me’ to note down meeting details using Gemini—Google’s AI assistant
• Place the event on the guests’ calendars and let them quickly join the meeting
• Determine when guests can join and specify who can enter without waiting

Google Meet limitations

• Sometimes audio and video quality drop when a large number of people join the meeting

Google Meet pricing

• Free
• Business Starter: $6/month per user
• Business Standard: $12/month per user
• Business Plus: $18/month per user

Google Meet ratings and reviews

• G2: 4.6/5 (2,000+ reviews) 
• Capterra: 4.5/5 (11,000+ reviews) 

14. Lifesize

Lifesize is a cloud-based enterprise meeting solution. I tested it during one of our yearly team meetings with around 200 participants. The call quality was undoubtedly great despite the large number of people, but it did require a high-speed connection.

Our teammates could join the conference call from different browsers (Chrome, Edge, and Safari, to be specific) without downloading the app. 

Lifesize best features

• Conduct video conferences in 4K quality 
• Integrate the tool with Microsoft Teams or Skype for Business
• Host up to 500 guests per call 
• Get native apps for iOS, Android, Mac, and PC

Lifesize limitations

• Occasional glitches during screen sharing 

Lifesize pricing

Meeting Solutions pricing 

• Plus: From $14.95/month per host (Minimum of 10 hosts)
• Enterprise: From $14.95/month per host (Minimum of 50 hosts)
• Organization: Custom pricing 

Lifesize ratings and reviews

• G2: 4.6/5 (400+ reviews) 
• Capterra: 4.4/5 (50+ reviews) 

15. Cisco Webex 

When testing WebEx, I found a variety of video layout views. They helped me (and other meeting participants) focus on what’s important.

I mostly used the grid view—it’s useful in large meetings where I have to divide my attention across multiple speakers. I could also customize how many participants appeared on screen at once, displaying anywhere between one to 25. 

Cisco Webex best features

• Switch from desktop to phone to car using the Move to Mobile QR code feature and Apple CarPlay integration
• Automate repetitive tasks (such as note-taking and creating action items) with Webex Assistant 
• Empower frontline workers by connecting Webex to wearable devices
• Send in-meeting reactions with fingers/gestures 

Cisco Webex limitations

• Doesn’t work well without a high-speed internet connection

Cisco Webex pricing

• Webex Free
• Webex Meet: $14.50/month per user
• Webex Suite: $25/month per user 
• Webex Enterprise: Custom pricing 

Cisco Webex ratings and reviews

• G2: 4.3/5 (19,000+ reviews) 
• Capterra: 4.4/5 (7,000+ reviews) 

16. GoToMeeting 

I loved how GoTo Meeting kept our confidential meetings password-protected. I used the Meeting Lock feature to place guests in a virtual waiting room until I was ready to admit them. 

Another thing that stood out was the tool’s flexibility. The mobile app is fully functional and helped me conduct meetings on the go.

GoToMeeting best features

• Generate automated meeting transcripts 
• Customize meeting rooms to add a personal touch to virtual meetings 
• Let guests join meetings without downloading the app

GoToMeeting limitations

• Occasional lags in audio and disruption in video quality 

GoToMeeting pricing

• Professional: $12/organizer per month (billed annually)
• Business: $16/organizer per month (billed annually)
• Enterprise: Custom pricing

GoToMeeting ratings and reviews

• G2: 4.3/5 (13,000+ reviews) 
• Capterra: 4.4/5 (11,000+ reviews) 

17. RingCentral Video 

RingCentral Video is another no-download video meeting tool that I tried, and the experience was smooth. 

My favorite feature has to be the Team Huddle—it let me host ongoing meetings where colleagues could come and go as they please, simulating a virtual team room. 

The tool also allowed me to take notes directly within the meeting, so I didn’t have to rely on a separate notes app.

RingCentral Video best features

• Switch from desktop to mobile and vice versa with a single click 
• Generate post-meeting summaries and highlights using AI
• Collaborate on meeting agendas and meeting notes 
• Share live content using your mobile phone’s back camera

RingCentral Video limitations

• Quality drops significantly in the absence of a high-speed internet connection 

RingCentral Video pricing

• Video Pro: Free
• Video Pro+: $10/month per user
• Webinar: $40/month per organizer 
• Rooms: $49/month per room 

RingCentral Video ratings and reviews

• G2: 4.1/5 (300+ reviews) 
• Capterra: 4.4/5 (300+ reviews)

Check out these RingCentral alternatives!

18. Jitsi Meet 

Jitsi Meet is a fully encrypted open-source video conferencing solution. Setting up a meeting was straightforward, and I loved the flexibility of choosing fun meeting URLs, which added a personal touch to our daily standups.

It comes with integrated chat. Participants could send messages and emojis seamlessly while in a video call, making the interaction fun and engaging. 

Jitsi Meet best features

• Collaborate on text documents with Etherpad
• Invite people to join meetings with simple, custom URLs
• Enjoy HD audio with Opus 

Jitsi Meet limitations

• The user interface feels dated 

Jitsi Meet pricing

• Free

Jitsi Meet ratings and reviews

• G2: 4.3/5 (100+ reviews) 
• Capterra: 4.1/5 (70+ reviews) 

19. Whereby 

Whereby is a simple, no-download solution for browser-based meetings. During my trial, I was able to personalize my meeting room the way I wanted—I added a custom name, a unique URL, and my own branding. 

I also liked the security features. The rooms were locked by default, so I had full control over who could enter and participate in the meeting.

Whereby best features

• Keep calls/sessions engaging with live emoji reactions 
• Arrange for virtual brainstorming sessions by integrating with Miro
• Create Breakout Groups and run training sessions more effectively 
• Use the picture-in-picture feature to keep participants in sight while looking at other tabs 

Whereby limitations

• Occasional connectivity issues 

Whereby pricing

• Free
• Pro: $8.99/month per host
• Business: $11.99/month per host 

Whereby ratings and reviews

• G2: 4.6/5 (1,100+ reviews)
• Capterra: 4.5/5 (100+ reviews) 

20. BigBlueButton 

BigBlueButton is a virtual learning software for employee training sessions. I loved how it encourages creative thinking with the multi-user whiteboard feature—the trainer and the trainees can collaborate seamlessly. 

The Learning Analytics Dashboard was also helpful and allowed me to quickly answer three key questions: who was attending my sessions, who was actively participating, and who was learning (based on their responses to polls).

BigBlueButton best features

• Create AI-powered smart slides
• Communicate with trainees through public and private chats 
• Upload materials in various formats, such as PowerPoint, Word, PDF, and images
• Let participants provide feedback during training by raising their hands virtually

BigBlueButton limitations

• It’s more of a learning tool than a team communication tool 

BigBlueButton pricing

• Free

BigBlueButton ratings and reviews

• G2: 4.1/5 (20+ reviews) 
• Capterra: 4.2/5 (60+ reviews) 

21. Skype 

Skype allowed me to quickly create a meeting link and share it with my teammates—no sign-ups needed. Even if someone didn’t have Skype installed, they could still join through Google Chrome or Microsoft Edge. I could invite up to 99 people, plus myself, for free video calls. 

The best part was that my personal invitation links never expired, so I could create them in advance. It works well for planning work events or scheduling recurring meetings.

Skype best features

• Keep recordings of calls for up to 30 days 
• Blur the background to minimize distractions during meetings 
• Share presentations and work materials during meetings and collaborate through chat
• Enjoy a usage limit of 24 hours per day

Skype limitations

• Occasional lagging and call-dropping

Skype pricing

Skype is free for any Skype-to-Skype interaction. 

For international calls to mobiles and landlines, you need either a Skype subscription or Skype credits, which vary by the country or region you’re calling to.

Skype ratings and reviews

• G2: 4.3/5 (23,000+ reviews) 
• Capterra: 4.2/5 (460+ reviews) 

Best for Calls

22. RingCentral 

RingCentral unifies calls, video meetings, messaging, SMS, and even fax within one platform (and one phone number). Having all these tools in one place makes it so much easier to manage communication across the board.

While testing the tool, I was impressed by its built-in sentiment analysis feature. It’s helped me understand the tone of my conversations better and see where I can improve. Keeping an eye on the metrics and adapting accordingly has made a noticeable difference in how I communicate with clients and colleagues.

RingCentral best features

• Customize business hours for calls and maintain work-life balance 
• Streamline multichannel communication with minimal to no IT resources 
• Quickly locate information within chats using AI 
• Integrate embedded calling into MS Teams

RingCentral limitations

• There’s a steep learning curve 

RingCentral pricing

• Core: $30/month per user 
• Advanced: $35/month per user 
• Ultra: $45/month per user

RingCentral ratings and reviews

• G2: 4/5 (900+ reviews) 
• Capterra: 4.2/5 (1,100+ reviews) 

23. Fuze

Fuze (now part of 8×8) is a cloud communication tool that allows initiating phone calls from anywhere, any device of your choice. 

I liked the audio quality of the call. International calls went smoothly. I could set up an automated attendant to pick up calls.

Fuze best features

• Make desk-to-desk calls
• Get a VoIP that can be dialed from anywhere 
• Play music for contacts who are on hold

Fuze limitations

• Sometimes, notifications get delayed 

Fuze pricing

• Fuze Meetings: $15/month per user
• Fuze Calling: $25/month per user
• Fuze Pro: $35/month per user
• Fuze International: $45/month per user
• Fuze Unlimited Global: $65/month per user

Fuze ratings and reviews

• G2: 3.5/5 (100+ reviews) 
• Capterra: 4.1/5 (70+ reviews) 

24. 8×8 

8×8 offers unlimited calling, SMS, and fax over the cloud. 

I particularly liked the visual voicemail feature of this tool. It allowed me to access voicemails from either my phone system or through a desktop or mobile device via the 8×8 Work. 

I could use the do not disturb mode to automatically send incoming calls to voicemail. 

8×8 best features

• Retain the same number when you switch phone service providers
• Track marketing efforts by assigning a unique virtual phone number to each campaign
• Get transcripts of audio files 

8×8 limitations

• There’s a big learning curve

8×8 pricing

• Custom pricing 

8×8 ratings and reviews

• G2: 4.1/5 (600+ reviews) (8×8 Work)
• Capterra: 4/5 (300+ reviews) (8×8 Work)

25. Aircall 

Aircall’s VoIP system allowed us to facilitate warm transfer. When one agent is transferring a customer call to another teammate, the first one can brief the latter on the conversation. It ensures the second agent is fully aware of how they can help the prospect/customer, leading to a smooth transition. 

To use this feature, all I had to do was choose the option to ‘talk first’ before tapping ‘transfer now.’

Aircall best features

• Get visibility into call metrics and improve customer experience 
• Claim local and international numbers for your business in 100+ countries 
• Set up smart IVR to direct callers to the right team on the first go 

Aircall limitations

• Occasional call dropping

Aircall pricing

• Essentials: $40/license per month 
• Professional: $70/license per month 

Aircall ratings and reviews

• G2: 4.3/5 (1,000+ reviews) 
• Capterra: 4.3/5 (400+ reviews) 

26. Dialpad 

I tried Dialpad for external communication (receiving calls from leads/existing customers), and it turned out quite well. 

With Dialpad AI voice, I could set up custom routing rules and forward calls to my smartphone or a specific team, ensuring customers reach the right person every time.

Dialpad best features

• Generate live call transcriptions with AI 
• Use voicemails to take care of calls received post working hours 
• Get free unlimited video meetings on any device 

Dialpad limitations

• The price is on the higher side 

Dialpad pricing

Business Communication 

• Standard: $27/month per user 
• Pro: $35/month per user 
• Enterprise: Custom pricing 

AI Meetings

• Free
• Business: $20/month per user 

Dialpad ratings and reviews

• G2: 4.4/5 (1,800+ reviews) (Dialpad Ai Voice)
• Capterra: 4.2/5 (500+ reviews) 

27. Grasshopper 

Grasshopper’s business call analytics and reporting feature helped our sales team understand how our business is doing, whether customer service teams can help with queries, and what the overall customer experience was like. 

Detail Reports gave us information about calls during a specific period, including caller IDs, extensions, and destination numbers, while Activity Reports provided an overview of calls by type, such as voicemails, hang-ups, or faxes.

Grasshopper best features

• Send and receive text messages on your business number 
• Manage communications through desktop or phone app 
• Receive calls from multiple people at the same time (and ensure that no one hears a busy signal)

Grasshopper limitations

• Difficult to set up

Grasshopper pricing

• True Solo: $14/month 
• Solo Plus: $25/month 
• Small Business: $55/month 

Grasshopper ratings and reviews

• G2: 4/5 (100+ reviews) 
• Capterra: 4.3/5 (300+ reviews) 

28. Vonage 

As an integrated business communications solution, Vonage helps you connect through a desktop app, mobile app, or even desk phone. 

While trying the tool, I could enable call recording of all inbound and outbound conversations for reference. These recordings offer insights into the recurring issues/requests customers are reaching out with, ways to improve sales calls, and how to improve customer service. 

Vonage best features

• Make it simple for internal customers to call you 
• Get enterprise-grade uptime reliability
• Use SMS, MMS, and Facebook Messenger to communicate with customers on their preferred channels 

Vonage limitations

• Expensive pricing tiers 

Vonage pricing

• Mobile: $19.99/month per extension 
• Premium: $29.99/month per extension 
• Advanced: $39.99/month per extension 

Vonage ratings and reviews

• G2: 4.3/5 (400+ reviews) 
• Capterra: 4.1/5 (300+ reviews) 

29. Nextiva 

Nextiva’s communication solutions take care of customer queries and improve productivity and retention for customer-facing teams.  

The tool’s seamless remote management feature stood out for me. I could swiftly set up and edit permissions, users, and call flows, even as a first-time user.

Nextiva best features

• Display availability across locations with the team presence indicator
• Set up and change call paths with no-code systems
• Instantly switch between devices without affecting call quality 

Nextiva limitations

• Long wait times for support calls 

Nextiva pricing

Small business 

• Digital: $25/month per user
• Core: $35/month per user 
• Engage: $50/month per user
• Power Suite: $75/month per user 

Enterprise 

• Essential: $129/month per agent 
• Professional: $159/month per agent 
• Premium: $199/month per agent 

Nextiva ratings and reviews

• G2: 4.5/5 (3,200+ reviews) 
• Capterra: 4.6/5 (800+ reviews) 

30. Zoom Phone 

Zoom Phone, Zoom’s VoIP solution, is easy to set up. While using the tool, I requested a post-call summary from Zoom’s AI Companion, and it did a great job. Thanks to this feature, I could focus on the conversation instead of taking notes.

There’s another feature that impressed me. The tool allowed me to extract tasks from voicemails without manually going through each of them.

Zoom Phone best features

• Manage phone, chat, and meetings across desktop and mobile devices
• Get a brief overview of Team SMS threads in PowerPack and catch up quickly with unread messages
• Integrates with third-party suites like Microsoft, Google, and Salesforce

Zoom Phone limitations

• Expensive, especially for larger organizations needing multiple lines 

Zoom Phone pricing

• US & Canada Metered: Custom pricing
• US & Canada Unlimited: Custom pricing
• Global Select: Custom pricing 

Zoom Phone ratings and reviews

• G2: Not enough reviews
• Capterra: 4.6/5 (200+ reviews)

31. Ooma Office

A VoIP system for businesses, Ooma Office offers cost-efficient business calls, at home and abroad. 

While trying my hand at the tool, I loved the Ring Groups feature. The idea is, if my team has dedicated staff members who can answer calls, they can be a part of the Ring Group. When a customer calls, all the members of the group will receive the call on their devices, and whoever picks up the call can carry on with the conversation. 

It helped us ensure that no customer/prospect calls go unanswered. 

Ooma Office best features

• Get free local numbers and toll-free numbers 
• Call and text using the mobile app
• Use the desktop app with softphone to make calls
• Access Ooma Meetings for video conferencing

Ooma Office limitations

• Unlike regular phone calls, calls on Ooma Office need internet to run

Ooma Office pricing

• Ooma Office Essentials: $19.95/month per user
• Ooma Office Pro: $24.95/month per user
• Ooma Office Pro Plus: $29.95/month per user

Ooma Office ratings and reviews

• G2: 4.6/5 (100+ reviews) 
• Capterra: 4.5/5 (200+ reviews) 

Best for Screen Recording

32. Loom

While we swear by ClickUp Clips for sharing screen recordings,  Loom turned out to be great for the same use case, too. Thanks to the live rewind feature, I could easily go back during recordings and redo parts (instead of redoing the entire recording) if I needed to.

The tool allowed me to capture viewers’ reactions. My team could comment and react with emojis while watching the recording, which made the whole experience interactive and engaging. 

Loom best features

• Add all recorded videos to Loom HQ and access them anytime—edit, watch later, or change permissions as required 
• Remove filler words and unnecessary pauses to maintain clarity 
• Turn videos into written documents with Loom AI 
• Add links to resources within the video for viewers’ reference 

Loom limitations

• The editing interface could have been more intuitive

Loom pricing

• Starter: Free
• Business: $15/month per user
• Enterprise: Custom pricing 

Loom ratings and reviews

• G2: 4.7/5 (2,000+ reviews)
• Capterra: 4.7/5 (400+ reviews) 

Check out these Loom alternatives!

33. Camtasia 

You may know Camtasia as a professional video editing software, but it also comes with a screen recording and editing tool. 

I found it quite easy to use, even for a first-time user. It went beyond capturing what was on my screen—it also recorded the system audio, mouse data, and microphone audio. 

I uploaded my recorded video to Screencast to gather feedback from my colleagues and collaborate with them. 

Camtasia best features

• Create a playlist out of video collections 
• Remove backgrounds from videos with AI 
• Add AI-generated life-like voice-overs for videos
• Add subtitle files in any language 

Camtasia limitations

• Can slow down the device during complex edits 

Camtasia pricing

• Camtasia Essentials: $179.88/year
• Camtasia Create: $249/year
• Camtasia Pro: $499/year
• Perpetual License: $299.99/year 

Camtasia ratings and reviews

• G2: 4.6/5 (1,300+ reviews)
• Capterra: 4.5/5 (400+ reviews) 

Check out these Camtasia alternatives!

34. ScreenPal (Formerly Screencast-O-Matic) 

My favorite part about trying ScreenPal was drawing, highlighting, adding rich text and shapes, and doodling over the screen to draw attention. The tool made it easy for me to record tutorials, demos, and personalized feedback for my team. 

Another thing that stood out for me was how swiftly I could connect the recorder to the integrated video editor. It allowed me to adjust the speed of specific sections of my video—the video turned out crisp and professional. 

ScreenPal best features

• Host all screen recordings with ScreenPal’s free hosting account and share them with team members 
• Add free stock background music and sound effects to videos 
• Record both your screen and webcam simultaneously
• Record a particular area of the screen, a window, or the entire screen 

ScreenPal limitations

• The editing interface feels clunky 

ScreenPal pricing

ScreenPal offers a free screen recorder with limited functionalities. For additional features, the pricing tiers are: 

• Solo Deluxe: $3/month per user (billed annually) 
• Solo Premier: $6/month per user (billed annually) 
• Solo Max: $10/month per user (billed annually) 
• Team Business: $8/ month per user for 3+ users (billed annually) 

ScreenPal ratings and reviews

• G2: 4.4/5 (90+ reviews) 
• Capterra: 4.4/5 (90+ reviews) 

35. Snagit

With Snagit, I’ve been able to reduce visual clutter from my screenshots and turn them into user interface (SUI) graphics.

The Scrolling Capture feature is also a helpful addition. Instead of taking multiple screenshots, the tool allowed me to effortlessly capture an entire webpage in one go. 

Snagit best features

• Edit the text within an image or scanned document
• Adjust the font, text size, and color of the text
• Keep screenshots organized and synced across devices

Snagit limitations

• The tool is resource-intensive and can slow down CPU performance

Snagit pricing

• Individual Subscription: $39/year
• Perpetual License: $62.99/year

Snagit ratings and reviews

• G2: 4.7/5 (5,000+ reviews) 
• Capterra: 4.7/5 (470+ reviews) 

Check out these Snagit alternatives!

36. OBS Studio

OBS Studio was originally designed for gamers, but I’ve found it to be versatile enough for other uses as well. It allowed me to record live streams of webinars and conferences. I captured high-quality video and audio and then edited those recordings to create polished content for social media. 

I also shared the finished videos with team members who couldn’t attend the live session.

OBS Studio best features

• Preview scenes with the Studio Mode before publishing 
• Choose from multiple customizable transitions 
• Get access to its intuitive audio mixer with per-source filters such as noise gate, noise suppression, and gain

OBS Studio limitations

• Difficult to use for beginners 

OBS Studio pricing

• Custom pricing 

OBS Studio ratings and reviews

• G2: 4.6/5 (100+ reviews) 
• Capterra: 4.7/5 (1,000+ reviews) 

Check out these OBS Studio alternatives!